Capital Request Form Instructions and Guidelines
This document provides essential guidelines for completing the Capital Request Form needed for capital budget requests. It outlines the procedures, definitions, and key contacts. Users should refer to this document to ensure proper understanding and completion of the form.
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How do I fill this out?
To fill out the Capital Request Form, start by accessing the form through the Finance tab in Self-Service. Carefully enter the required information and ensure all mandatory fields are completed. Finally, submit the form for review and approval by March 1, 2018.
How to fill out the Capital Request Form Instructions and Guidelines?
1
Access the Capital Request Form through the Finance tab.
2
Select 'CREATE' to start a new request.
3
Fill in all required fields in the form.
4
Review your entries for accuracy.
5
Submit the form by the deadline.
Who needs the Capital Request Form Instructions and Guidelines?
1
Budget Managers need this form to request capital expenditures for projects.
2
Department Heads require this form to obtain approval for large purchases.
3
Construction project coordinators must use this form for additional work contracts.
4
IT project managers need it to submit requests for technology upgrades.
5
Financial officers require this document to ensure compliance with budgeting guidelines.
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What are the instructions for submitting this form?
To submit the Capital Request Form, complete all required fields and ensure that the information is accurate. Submit the form online before the March 1 deadline for review by your department head. For any inquiries, contact Kimberly Hawkins, Budget Manager at Ext. 2752.
What are the important dates for this form in 2024 and 2025?
The Capital Budgeting process starts in January, with requests due by March 1 each year. Managers should note these deadlines for effective planning. Ensure all submissions adhere to these timelines for a successful capital budgeting process.
What is the purpose of this form?
The purpose of the Capital Request Form is to streamline the process of requesting budget approvals for capital expenditures. It ensures that all requests are reviewed and authorized by appropriate personnel. This form is vital in maintaining the integrity of the budgeting process and ensuring that expenditures align with organizational goals.
Tell me about this form and its components and fields line-by-line.
- 1. Org Number: The organizational identifier for the department making the request.
- 2. Project Start Date: The proposed start date for the capital project.
- 3. Required Project Completion Date: The date by which the project should be completed.
- 4. Type of Request: Indicates whether the request involves construction, equipment, or furniture.
- 5. Project Priority: Assigned priority level determined by the responsible Vice President.
What happens if I fail to submit this form?
Failure to submit the Capital Request Form can delay project approval and funding. This may lead to missed opportunities for necessary upgrades or renovations. It's essential to adhere to submission guidelines to avoid complications.
- Missed Deadlines: Submitting this form late can result in projects not being considered.
- Unapproved Expenditures: Without submission, unauthorized purchases may be made, diverging from budgetary constraints.
- Delay in Project Initiation: Failure to submit can significantly delay project timelines.
How do I know when to use this form?
- 1. Capital Expenditures: Used for expenses over $3,000 related to major purchases or projects.
- 2. Construction Projects: Apply for approvals related to any construction activities.
- 3. IT Projects: Necessary for technology updates requiring funding.
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