Submit this form to the Ohio Child Care Licensing office. You can submit the form via email to childcareinspections@ohio.gov, fax it to (614) 728-6803, or use the online submission form available on the Ohio Department of Job and Family Services website. Physical copies can be mailed to Ohio Department of Job and Family Services, Child Care Licensing Section, P.O. Box 183204, Columbus, OH 43218-3204. Ensure all required documentation is included and submitted by the specified deadlines.

Important dates for this form in 2024 and 2025 include annual inspection periods and deadlines for submitting the JFS 01155 form within 7 business days of receiving an inspection report.

The purpose of this form is to provide an overview of what to expect during a licensing inspection at a child care center. It outlines the various areas that may be assessed, the documentation required, and the roles of the Child Care Licensing Specialist and the program's administrators or designees. This guide aims to help child care providers ensure compliance with Ohio Administrative Code 5101:2-12, helping to maintain high standards for health, safety, and program administration. Licensed child care centers are subject to annual unannounced inspections to ensure compliance with minimum standards. These inspections evaluate several key areas, including health, safety, administrative practices, and program quality. By following the guidelines presented in this form, child care providers can prepare adequately for these inspections and address any areas that need improvement. Ultimately, the goal of the form is to support child care centers in developing effective systems to maintain compliance, ensuring a safe and nurturing environment for children. By thoroughly understanding and adhering to the requirements outlined in Ohio Administrative Code 5101:2-12, child care programs can provide high-quality care while meeting regulatory standards.

• 1. Staff Files: Includes a list of employee names, hire dates, positions, scheduled hours, education records, medical forms, background check results, and other relevant documentation.
• 2. Child Files: Contains child medical statements, enrollment and health information, medication administration requests, care plans, incident/injury reports, and other relevant documentation.
• 3. Observation: Encompasses classrooms, staff/child ratios, attendance records, enrollment observations, programming, supervision, guidance and management, and interactions between staff and children.
• 4. Environment/Equipment/Materials: Assesses the condition of restrooms, cots/mats, tooth brushing practices, handwashing requirements, environmental safety, sanitation, and equipment maintenance.
• 5. Infant Rooms: Includes requirements for cribs, labeled bottles, feeding instructions, daily care records, diaper changing, tummy time, and the separation of cribs from play spaces.
• 6. Outdoor Areas: Covers playground equipment, fall surfaces, supervision, fencing, and safe routes to offsite approved spaces.
• 7. Evening and Overnight Care: Addresses lighting, supplies, sleep arrangements, programming, meals and snacks, hygiene practices, and authorized individuals on the premises.
• 8. Documentation and Additional Items: Includes field trip and transportation records, water activities/swimming permissions, vehicle inspection reports, licensing rules, incorporation papers, written procedures, fire inspections, food service licenses, first aid kits, disaster plans, drill records, medications, postings, and more.

Failing to submit necessary documentation and comply with the licensing inspection requirements can result in several concerns. Non-compliance can lead to penalties, administrative actions, or even the revocation of the child care center's license. Below is a list of concerns related to the failure of submission:

• Penalties: The child care center may face financial penalties for failing to comply with the inspection requirements and submission deadlines.
• Administrative Actions: Failure to submit the required documentation may result in administrative actions such as audits, increased inspections, or additional reporting requirements.
• License Revocation: In severe cases, non-compliance and failure to submit necessary documentation may lead to the revocation of the child care center's license, preventing it from operating.

• 1. Annual Inspections: Use this form to prepare for the annual unannounced licensing inspections required for all licensed child care centers.
• 2. Compliance Assurance: Use this form to verify compliance with the minimum standards for health, safety, and administration as outlined in Ohio Administrative Code 5101:2-12.
• 3. Documentation Review: Use this form to ensure that all required documentation, including staff and child files, is up-to-date and accessible for inspection.
• 4. Program Evaluation: Use this form to evaluate the child care program's practices, environment, and interactions to maintain a high standard of care.
• 5. Corrective Actions: Use this form to identify any corrective actions needed based on the inspection findings and ensure timely resolution of any issues.