Complete Cash Receipt Form Guide for 2023
This file serves as a comprehensive guide for completing a Cash Receipt Form (FRMS-7). It outlines necessary steps, important notes, and specific instructions for accurate deposit submission. Ideal for departments submitting financial data to the State Treasury.
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How do I fill this out?
Filling out the Cash Receipt Form requires attention to detail and adherence to guidelines. Start by collecting all necessary information, as each section of the form must be completed accurately. Ensure to follow the specific instructions for coding the various types of cash receipts.
How to fill out the Complete Cash Receipt Form Guide for 2023?
1
Gather the required department and financial information.
2
Fill in each section of the Cash Receipt Form according to the guidelines.
3
Double-check coding and total deposit amounts for accuracy.
4
Submit all copies of the form along with any supporting documentation.
5
Confirm receipt of the signed copy from the State Treasurer.
Who needs the Complete Cash Receipt Form Guide for 2023?
1
State agency financial officers who handle deposit submissions.
2
Accountants required to document cash receipts for auditing.
3
Treasury staff processing and verifying cash deposits.
4
Department heads overseeing financial transactions within their agencies.
5
Compliance officers ensuring adherence to fiscal policies.
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What are the instructions for submitting this form?
To submit the completed Cash Receipt Form, email it to finance@stateagency.gov or fax it to (123) 456-7890. Additionally, you can submit the form online through the agency's finance portal. For physical submissions, mail the forms to the State Treasury at 456 Treasury Lane, Capital City, State 12345. Ensure all copies are retained for your records, and follow up to confirm that your submission has been received.
What are the important dates for this form in 2024 and 2025?
Important submission dates for 2024 include January 10 for the first quarter and April 10 for the second quarter. In 2025, further submissions are set for July 10 and October 10. Please consult your agency’s financial calendar for specific deadlines.
What is the purpose of this form?
The purpose of the Cash Receipt Form is to document all cash deposits made to the State Treasury. This ensures accurate financial reporting and compliance with state fiscal policies. Proper completion of this form is essential for maintaining transparency and accountability in state financial transactions.
Tell me about this form and its components and fields line-by-line.
- 1. Agency Number: Three-digit code for the department submitting the deposit.
- 2. Certificate Number: Up to 12 digits, including fiscal year, agency code, and sequence number.
- 3. Date: The next workday date formatted as month/day/year.
- 4. Accounting PRD: Indicates the accounting period for posting the deposit.
- 5. Budget FY: Indicates the budget year applicable for the deposit.
- 6. LN: Two-digit line number for each entry.
- 7. Event Type: Four-digit code identifying the type of posting.
- 8. FUND: Four-digit fund code receiving the deposit.
- 9. Department: Three-digit agency code of the receiving department.
- 10. TOTAL DEPOSIT: The total amount being deposited.
- 11. REMARKS: Optional area for additional notes.
- 12. DEPARTMENT: Name of the department making the deposit.
- 13. PREPARED BY: Contact person who prepared the form.
- 14. PHONE: Contact person's telephone number.
- 15. TYPE OF REMITTANCE: Details on types of remittances being submitted.
What happens if I fail to submit this form?
Failing to submit the Cash Receipt Form can lead to delays in processing deposits and affect financial reporting. Agencies may face compliance issues or penalties if cash deposits are not accurately recorded and reported. It is imperative to complete and submit the form timely to secure proper financial tracking.
- Delay in Deposit Processing: Late submissions can hinder the timely processing of cash deposits.
- Compliance Risks: Failure to submit may result in compliance violations with state fiscal policies.
- Financial Reporting Issues: Incomplete forms can lead to inaccuracies in financial reports.
How do I know when to use this form?
- 1. Routine Cash Deposits: When depositing regular cash collections to the treasury.
- 2. Refunds Processing: For reporting cash refunds processed by the department.
- 3. Event-Based Cash Receipts: When handling cash generated from specific events or activities.
Frequently Asked Question
How do I access the Cash Receipt Form?
You can download the form directly from our website in PDF format.
What if I make a mistake while filling out the form?
Simply edit the fields using our PDF editor tools before finalizing your submission.
Can I save my edits once I'm finished?
While saving directly on the site isn't available, you can download your edited PDF for your records.
Is the Cash Receipt Form suitable for all state agencies?
Yes, this form is designed for use by any department that needs to submit cash receipts.
What if I need help filling out the form?
Refer to the detailed instructions provided with the form or reach out to your agency's financial officer.
How do I submit the completed form?
You can submit it electronically or physically, following your agency's submission guidelines.
Is there a specific format for entering the date?
Yes, please use month, day, and year format, e.g., 3/22/18.
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How frequently is the Cash Receipt Form updated?
The form and its instructions are reviewed periodically to reflect any changes in policy.
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