e-Signature Form 16 Special Payroll Authorization
Form 16 for Special Payroll Authorization facilitates online collection and approval of pay data through electronic signatures. Designed for efficiency, it enables seamless communication between preparers and the Payroll Department. This document outlines essential instructions and policies for proper usage.
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How do I fill this out?
To fill out the e-Signature Form 16, start by logging into the system with your NetID and password. Once logged in, select 'Form 16' from the e-signature forms page. Carefully complete each required field and validate your entries before submission.
How to fill out the e-Signature Form 16 Special Payroll Authorization?
1
Log in with your NetID and password.
2
Select 'Form 16' from the e-signature forms page.
3
Fill in all required fields, including pay type and earnings.
4
Click the 'Validate' button to check your entries.
5
Submit the completed form to the Payroll Department as directed.
Who needs the e-Signature Form 16 Special Payroll Authorization?
1
Payroll preparers who need to authorize payroll adjustments.
2
Administrators handling overtime payments for employees.
3
Human Resources staff verifying employee eligibility.
4
Department heads approving special payroll requests.
5
Finance teams for accurate budget allocation and auditing.
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Download the edited PDF to save your changes.
What are the instructions for submitting this form?
To submit Form 16, ensure all fields are completed accurately and validated. Send the completed form exclusively via email to form16@wku.edu for processing. For any direct inquiries, contact the Payroll Department through the provided email or check the WKU Finance Policies page for additional submission guidelines.
What are the important dates for this form in 2024 and 2025?
For 2024 and 2025, specific deadlines for payroll submissions using Form 16 will generally fall at the end of each month, aligning with payroll processing schedules. It is essential to check with the Payroll Department for exact dates. Mark your calendar to ensure timely submissions and avoid delays in payment.
What is the purpose of this form?
The e-Signature Form 16 serves as a vital tool for payroll authorization related to special payroll adjustments. It streamlines the procedure for submitting and approving payment requests through a secure online platform. This form not only enhances efficiency but also ensures compliance with university policies.
Tell me about this form and its components and fields line-by-line.
- 1. Pay Type: Specifies the category of payment being authorized.
- 2. Earnings: Details the earnings associated with the payment.
- 3. Preparer's WKU ID: The identification number of the person preparing the request.
- 4. Reason for Payment: Explains the justification for the payroll adjustment.
- 5. Index to be Charged: Indicates the account number to allocate the payment.
What happens if I fail to submit this form?
Failure to submit the Form 16 could result in delayed payment processing for the concerned individuals. It is crucial to ensure all details are correctly entered and the form is submitted before deadlines to prevent issues. Non-compliance with submission protocols may lead to administrative action.
- Delayed Payments: If the form is not submitted in time, employees may face delays in receiving their compensation.
- Compliance Issues: Not adhering to submission guidelines could lead to compliance violations.
- Administrative Action: Failure to submit may trigger administrative reviews of payroll processes.
How do I know when to use this form?
- 1. Overtime Payment: Utilize this form to authorize payments for overtime work.
- 2. Special Payroll Requests: Required for any special payment requests that deviate from standard procedures.
- 3. Documenting Payroll Adjustments: Use this form to document and submit payroll changes for approval.
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