Electronic Payment Requisition User Guide
This user guide offers comprehensive instructions on using the Electronic Payment Requisition Application. It details the process of submitting payment requests electronically to Accounts Payable. Users will find essential information on filling out requests and tracking their status.
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How do I fill this out?
Filling out the Electronic Payment Requisition form is straightforward. Begin by entering your UVID and password on the login screen. Follow the on-screen prompts to complete the required sections for your payment request.
How to fill out the Electronic Payment Requisition User Guide?
1
Log in to the Electronic Payment Requisition Application.
2
Complete all required fields in the requester and vendor information sections.
3
Upload necessary documentation like invoice and contracts.
4
Review your submission for accuracy.
5
Submit the form for approval or save it as a draft.
Who needs the Electronic Payment Requisition User Guide?
1
Department administrators who process payment requests.
2
Faculty members registering for seminars or conferences.
3
Staff managing vendor payments or subscriptions.
4
Individuals handling university-sponsored events.
5
Financial officers overseeing budget expenditures.
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What are the instructions for submitting this form?
To submit the Electronic Payment Requisition form, complete all required fields and ensure all documentation is attached. Submit the form electronically through the application. For direct submissions, contact Accounts Payable at accounts-payables@luc.edu or via fax at (123) 456-7890.
What are the important dates for this form in 2024 and 2025?
Important dates for the Electronic Payment Requisition process include fiscal year deadlines and submission cut-offs, which are typically set by the university's financial department. Make sure to check the university calendar for updates. For specific deadlines in 2024 and 2025, stay connected with departmental announcements.
What is the purpose of this form?
The Electronic Payment Requisition form serves to streamline and simplify the payment request process for university departments. By allowing digital submissions, it enhances tracking and approval efficiency. This form is integral to ensuring timely payments while adhering to university policies.
Tell me about this form and its components and fields line-by-line.
- 1. Requester Information: Details about the person or department requesting the payment.
- 2. Vendor Information: Information about the vendor who is receiving the payment.
- 3. Distribution of Expenses: Details on how the total expenses will be allocated.
- 4. Approver Information: Contact details for the individual responsible for approving the request.
- 5. Submission Options: Options for submitting or saving the request as a draft.
What happens if I fail to submit this form?
If the form is not submitted correctly, the request will not be processed, causing potential delays in payments. You may receive notifications on what went wrong in your submission. It is crucial to review all fields and documentation before finalizing.
- Incomplete Information: Missing critical details can result in rejections or delays.
- Incorrect Documentation: Submitting the wrong or outdated documents may halt processing.
- Failure to Follow Guidelines: Not adhering to the payment requisition policies could lead to denial of the request.
How do I know when to use this form?
- 1. Conference Fees: Use for registration fees for relevant conferences or seminars.
- 2. Membership Dues: Applicable for dues of professional or academic memberships.
- 3. Service Contracts: For payments associated with contracted services or vendors.
Frequently Asked Question
How do I access the Electronic Payment Requisition form?
You can access the form by navigating to the Electronic Payment Requisition Application link provided.
What documentation do I need to submit?
Please gather invoices, contracts, and any relevant tax certificates before filling out the form.
Can I save the form and return to it later?
Yes, you have the option to save your form as a draft for later completion.
How will I know the status of my payment request?
You can view the status of your requests on the Dashboard of the application.
What if I forget my UVID or password?
Contact your department or IT support to retrieve your UVID and reset your password.
Is there a tutorial on how to fill out the form?
Yes, the user guide provides step-by-step instructions for filling out the form.
How can I submit the payment request once filled out?
After completing the form, click the submit button to send your request for approval.
What happens if my request is denied?
If your request is denied, you will receive feedback explaining the reason and how to proceed.
Can I edit my request after submitting it?
Once submitted, you cannot edit the request directly; however, you can create a new submission.
Where can I find additional support?
For further assistance, you can email the Accounts Payable office or consult your department.
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