General Aluminum Manufacturing Co. Corrective Preventive Action Form

This file contains the Corrective and Preventive Action form used by General Aluminum Manufacturing Co. It includes sections for documenting incidents, root cause analysis, and corrective actions. Various fields capture information about the source, type, and follow-up of C/P actions.

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How do I fill this out?

To fill out this form, gather all necessary information related to the corrective/preventive action, including the incident details, root cause analysis, and corrective steps. Ensure each section is completed thoroughly and accurately to provide a clear record of the C/P actions taken. Finally, review the entire form for completeness before submission.

How to fill out the General Aluminum Manufacturing Co. Corrective Preventive Action Form?

1
Gather all necessary information related to the corrective/preventive action.
2
Fill out the form section by section, ensuring accuracy and completeness.
3
Document the incident details, root cause analysis, and corrective steps.
4
Review the entire form for completeness and accuracy.
5
Submit the completed form as per the provided instructions.

Who needs the General Aluminum Manufacturing Co. Corrective Preventive Action Form?

1
Quality managers who need to document corrective and preventive actions.
2
Suppliers looking to track and improve the quality of their products.
3
Audit teams conducting internal or external process evaluations.
4
Customer service teams handling customer complaints and returns.
5
Plant managers ensuring compliance with safety and quality standards.

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What are the instructions for submitting this form?

What are the important dates for this form in 2024 and 2025?

What is the purpose of this form?

Tell me about this form and its components and fields line-by-line.

What happens if I fail to submit this form?

How do I know when to use this form?

What are the instructions for submitting this form?

To submit this form, you can use the following methods: Email the completed form to quality@generalaluminum.com. Fax the form to (123) 456-7890. Submit online via the company's quality management portal. Alternatively, you can mail the form to General Aluminum Manufacturing Co., Quality Department, 123 Quality Lane, Anytown, USA. Ensure all sections are thoroughly reviewed and accurately completed before submission. It is advisable to keep a copy of the form for your records.

What are the important dates for this form in 2024 and 2025?

Important dates for this form in 2024 and 2025 include submission deadlines for internal audits, quarterly reports on corrective actions, and annual reviews of preventive measures. Specific dates will vary based on organizational requirements and schedules. Ensure to keep track of these dates to maintain compliance and continuous improvement.

What is the purpose of this form?

The purpose of this form is to document and manage corrective and preventive actions within General Aluminum Manufacturing Co. It helps identify the root cause of incidents, implement corrective measures, and track the effectiveness of these actions. By using this form, the company aims to ensure product and process quality, improve customer satisfaction, and maintain compliance with industry standards. Additionally, this form serves as a valuable tool for internal and external audits, documenting the steps taken to address issues and prevent future occurrences. The structured approach provided by this form ensures consistency and thoroughness in addressing corrective and preventive actions, fostering a culture of continuous improvement within the organization.

Tell me about this form and its components and fields line-by-line.

This form contains several fields for documenting corrective and preventive actions. Each field captures specific information related to the incident, analysis, and corrective measures.

1. Originating Date: The date when the corrective/preventive action was initiated.
2. C/P #: The unique identifier for the corrective/preventive action.
3. Due Date: The deadline for completing the corrective/preventive action.
4. Requested By: The person or department requesting the corrective/preventive action.
5. Responsible Mgr.: The manager responsible for overseeing the corrective/preventive action.
6. Type: Indicates whether the action is corrective or preventive.
7. C/P Issue: Details of the issue that prompted the corrective/preventive action.
8. Corrective: Descriptions of the corrective actions taken.
9. Supplier: Information about the supplier involved, if applicable.
10. Preventive: Descriptions of the preventive measures taken.
11. Plant: Information about the plant where the issue occurred.
12. Returns: Details of any returned products related to the issue.
13. Customer Complaint: Information about any customer complaint related to the issue.
14. Source: The source of the issue, such as a warranty or plant.
15. Warranty: Details of any warranty claims related to the issue.
16. Shift: Information about the shift during which the issue occurred.
17. Internal: Indicates if the issue was identified internally.
18. Safety: Information about any safety concerns related to the issue.
19. Unintended Changes: Details of any unintended changes that occurred.
20. GARS / ROSS #: Reference numbers associated with the issue.
21. Incident Report #: The incident report number associated with the issue.
22. Customer Scorecard: Details from the customer scorecard, if applicable.
23. Customer / Vendor: Information about the customer or vendor related to the issue.
24. Quality Alert #: The quality alert number associated with the issue.
25. External: Indicates if the issue was identified externally.
26. Audit: Information about any audits related to the issue.
27. EMS: Information about environmental management system concerns.
28. Customer Tracking #: The tracking number from the customer, if applicable.
29. RGA#: The return goods authorization number, if applicable.
30. Process Name: The name of the process where the issue occurred.
31. Surveillance: Details of any surveillance activities related to the issue.
32. Random: Indicates if the issue was identified randomly.
33. Follow Up: Details of any follow-up actions taken.
34. Nonconformance: Information about the nonconformance identified.
35. Auditor: The name of the auditor involved.
36. Major: Indicates if the issue is a major nonconformance.
37. Description of Condition: Details of the condition identified during the audit.
38. Minor: Indicates if the issue is a minor nonconformance.
39. Opportunity: Information about opportunities for improvement identified during the audit.
40. If C/P is due to suspect product shipped to customer, documented notification to customer is attached with this C/P: Confirms if notification to the customer is attached.
41. Interim Action (Containment / Short-term - includes information related to consequences / impact from unintended changes): Details of interim actions taken to contain the issue.
42. Root Cause - Must Check Which Root Cause Analysis Tool Used (Page 2):: Details of the root cause analysis tool used to identify the issue.
43. Brain Storming: Indicates if brainstorming was used for root cause analysis.
44. 5-Why?: Indicates if the 5-Why method was used for root cause analysis.
45. Final / Permanent Corrective Action: Descriptions of the final or permanent corrective actions taken.
46. Verification / Effectiveness of Permanent Corrective Action: Details of how the effectiveness of permanent corrective actions was verified.
47. Fishbone Diagram: Indicates if a fishbone diagram was used for root cause analysis.
48. Justification of NOT applying Audit findings (Quality & EMS) to all Divisions (Determined by Quality Director and/or Quality Systems, Manager): Justification for not applying audit findings to all divisions.
49. Rev. 12 - 11/20/17: The revision number and date of the form.
50. Page 1 of 3: Indicates the first page of the form.
51. 14.01.01.01: The form number.
52. Sign Off Date: The date when the form was signed off by management.
53. *Note - Also a Database Form - update databases: Indicates that the form is also a database form and databases should be updated accordingly.
54. DCA Initials of verification for completeness: Initials of the person verifying the completeness of the form.

What happens if I fail to submit this form?

If you fail to submit this form, it can lead to delays in addressing quality and safety issues. This may result in continued nonconformance, customer dissatisfaction, and potential safety hazards.

Continued Nonconformance: Failure to submit the form may result in unresolved nonconformance, affecting product and process quality.
Customer Dissatisfaction: Unaddressed issues may lead to customer complaints and dissatisfaction, impacting the company's reputation.
Safety Hazards: Delays in taking corrective actions can create potential safety hazards for employees and customers.

How do I know when to use this form?

This form should be used whenever there is a need to document and manage corrective or preventive actions within General Aluminum Manufacturing Co. It helps ensure that issues are addressed systematically and improvements are tracked for future reference.

1. Incident Reporting: Use the form to document incidents that require corrective actions.
2. Customer Complaints: Document customer complaints and the corrective measures taken to resolve them.
3. Internal Audits: Use the form to track findings and actions from internal audits.
4. Safety Issues: Document safety-related incidents and the steps taken to address them.
5. Process Improvements: Use the form to document preventive measures and process improvements.

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