Mount Sinai Accounts Payable Guide and Instructions
This file provides comprehensive guidance on the accounts payable process at Mount Sinai. It includes detailed instructions for invoice processing, check requests, and reimbursement methods. Users will find essential forms and information necessary for efficient processing.
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How do I fill this out?
Filling out this file requires attention to detail. Ensure that all necessary fields are completed accurately. Follow the instructions provided for each section to avoid any delays in processing.
How to fill out the Mount Sinai Accounts Payable Guide and Instructions?
1
Obtain an official invoice from the vendor.
2
Ensure you have a valid purchase order for the invoice.
3
Get the required approval to pay the invoice.
4
Include any special handling instructions if necessary.
5
Mail the completed invoice to the appropriate Mount Sinai address.
Who needs the Mount Sinai Accounts Payable Guide and Instructions?
1
Finance department personnel who manage invoices.
2
Employees submitting travel reimbursements for business-related expenses.
3
Consultants needing to invoice Mount Sinai for services rendered.
4
Administrative staff tasked with processing vendor payments.
5
External vendors seeking payment for services or goods provided.
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What are the instructions for submitting this form?
Invoices should be mailed to Mount Sinai addresses provided in the guidelines. For digital submissions, ensure the completed form is emailed directly to the Accounts Payable department. It’s suggested to follow up with a phone call to confirm receipt.
What are the important dates for this form in 2024 and 2025?
Please be aware of the submission deadlines for invoices and reimbursements which may vary. Important dates for processing payments are generally on a bi-weekly schedule. For the year 2024, anticipate critical deadlines as the fiscal year approaches.
What is the purpose of this form?
The purpose of this form is to facilitate effective management of accounts payable at Mount Sinai. It serves as a guide for submitting invoices, reimbursement requests, and check requests. Proper completion of the form ensures timely processing of payments to vendors and consultants.
Tell me about this form and its components and fields line-by-line.
- 1. Official Invoice: Must contain essential details such as vendor information, invoice number, and amounts.
- 2. Purchase Order Number: Required for matching invoices to previously approved orders.
- 3. Approval Signature: A line for necessary department approval prior to payment.
- 4. Special Instructions: Field for any additional directives regarding payment handling.
- 5. Total Amount: The total payment amount that is being requested.
What happens if I fail to submit this form?
Failure to submit this form can lead to delays in payment processing. Invoices that are not submitted correctly may result in additional charges or may not be processed at all.
- Delayed Payments: Payments may take longer than expected if the form is incomplete.
- Increased Administrative Burden: Incomplete submissions often require additional follow-up and clarification.
- Possible Denial of Invoice: Invoices lacking proper documentation may be denied payment.
How do I know when to use this form?
- 1. Invoice Submission: Use this form to officially submit an invoice for payment.
- 2. Travel Reimbursement: Applicable for employees seeking refunds on travel-related expenses.
- 3. Consultant Payments: Consultants must use this form for requesting payment for services rendered.
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