NDSU Accounts Payable Voucher Guidelines
This document contains detailed instructions for the NDSU Accounts Payable Voucher, including payment types and submission guidelines. It serves to assist users in correctly filling out and submitting the voucher form. Follow the outlined steps and requirements to ensure efficient processing of payments.
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How do I fill this out?
To fill out the NDSU Accounts Payable Voucher, start by gathering all necessary documentation and invoicing details. Next, ensure all required fields are completed accurately before submission. Finally, review the form for any discrepancies to avoid delays in payment processing.
How to fill out the NDSU Accounts Payable Voucher Guidelines?
1
Gather all necessary invoices and documentation.
2
Complete all required fields on the voucher form.
3
Attach original documents as specified.
4
Double-check the totals to ensure accuracy.
5
Submit the completed voucher to the accounting office.
Who needs the NDSU Accounts Payable Voucher Guidelines?
1
NDSU employees needing reimbursement for expenses.
2
Suppliers seeking payment for goods or services provided.
3
Department heads requiring funds for departmental purchases.
4
Students needing to submit expense reimbursements.
5
Non-employees requesting compensation for services rendered.
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What are the instructions for submitting this form?
To submit the NDSU Accounts Payable Voucher, you can physically deliver it to the Accounting Office located in Old Main 11, fax it to (701) 231-6194, or send it via email to accounts.payable@ndsu.edu. Ensure that all required fields are completed and original documentation is attached. Review the submission process within your department for any specific requirements or additional instructions.
What are the important dates for this form in 2024 and 2025?
For the NDSU Accounts Payable Voucher, please make a note of key submission deadlines and any other relevant dates within your department's fiscal calendar. Specific important dates for 2024 and 2025 may vary based on departmental requirements and annual budget cycles.
What is the purpose of this form?
The NDSU Accounts Payable Voucher serves as a formal request for payment for goods and services rendered. It is essential for tracking expenditures and ensuring that all financial transactions align with university policies. Proper use of this form aids in maintaining accurate financial records and facilitating timely payments.
Tell me about this form and its components and fields line-by-line.
- 1. Invoice Number: This field requires the invoice number associated with the payment.
- 2. Account Number: Enter the appropriate account or customer number related to the invoice.
- 3. Supplier Information: Complete supplier details, including name and address.
- 4. Total Amount: Specify the total payment amount requested.
- 5. Authorized Signatures: Original signatures of the individuals approving the payment must be provided.
What happens if I fail to submit this form?
Failure to submit the NDSU Accounts Payable Voucher properly may result in delayed payments. It is crucial to ensure that all required fields are completed and that documentation is attached as necessary.
- Delayed Payments: Incorrect or incomplete submissions can lead to delays in processing payments.
- Loss of Documentation: Failure to attach the necessary documents may result in rejected submissions.
- Increased Workload: Resubmissions due to errors can create additional workload for both submitters and the accounting office.
How do I know when to use this form?
- 1. Supplier Payments: Use this form when requesting payment for services rendered or goods supplied.
- 2. Employee Reimbursements: This form is necessary for employees seeking reimbursement for out-of-pocket expenses.
- 3. Departmental Purchases: Ensure to fill out this voucher for any departmental payments that are not processed online.
Frequently Asked Question
How do I fill out the NDSU Accounts Payable Voucher?
Start by entering your details in the required fields and attaching any necessary documents.
What should I do if I don’t have an invoice number?
If an invoice number is unavailable, use the provided reference number generator.
Who needs to fill out this voucher?
This voucher is required by employees, suppliers, and students needing reimbursements or payments.
Where do I send the completed voucher?
Route the form directly to the Accounting Office at NDSU.
How can I edit this PDF?
Use the PrintFriendly PDF editor to make necessary changes before submission.
Can I sign this document online?
Yes, PrintFriendly allows you to add your signature directly to the PDF.
Is there a deadline for submitting this form?
Refer to specific departmental guidelines for any applicable deadlines.
What happens if I submit an incorrect form?
Incorrect submissions may be returned for correction, delaying payment.
When should I use this form?
Use this form for capital asset payments and other specified transactions.
What if I need assistance with this voucher?
Contact the NDSU accounting office at the provided phone number for help.
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