Edit, Download, and Sign the Petty Cash Reimbursement Form Instructions
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How do I fill this out?
To fill out the Petty Cash Reimbursement Form, start by providing your name and department. Ensure you attach original receipts for purchases made. Finally, obtain the necessary signatures for authorization.
How to fill out the Petty Cash Reimbursement Form Instructions?
1
Print the Petty Cash Reimbursement Form.
2
Fill in your name and department.
3
Attach original receipts for reimbursement.
4
Obtain the necessary signatures.
5
Submit the completed form for processing.
Who needs the Petty Cash Reimbursement Form Instructions?
1
FIT employees who require reimbursement for small purchases.
2
Administrative staff seeking to claim petty cash spent on departmental activities.
3
Faculty members needing to recover expenses incurred for teaching materials.
4
Event coordinators at FIT who purchase supplies for events.
5
Students working on school projects that involve out-of-pocket expenses.
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1
Open the Petty Cash Reimbursement Form on PrintFriendly.
2
Select the fields you want to edit and type in the details.
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Attach any receipts or additional documents needed.
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Review the information for accuracy.
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Download the edited form for your records.
What are the instructions for submitting this form?
To submit the Petty Cash Reimbursement Form, first ensure that all fields are filled out correctly. Submit the completed form to the Office of the Bursar at Room B-127, or you may email it to bursar@fitnyc.edu. For any urgent requests, fax submissions can be sent to (212) 217-3100, and keep a copy for your records.
What are the important dates for this form in 2024 and 2025?
Ensure timely reimbursement by noting that petty cash transactions must adhere to your department's established deadlines for submission. Follow any specific timelines provided for the FY 2024 and FY 2025 academic calendars, particularly for end-of-semester expenses. Check the Bursar's office announcements for potential updates on deadlines.
What is the purpose of this form?
The purpose of the Petty Cash Reimbursement Form is to facilitate the reimbursement process for FIT employees and students. This form allows individuals to claim expenses incurred for department-related purchases. Following proper procedure ensures a smooth and efficient reimbursement experience.
Tell me about this form and its components and fields line-by-line.
- 1. Name: The individual's name submitting the reimbursement.
- 2. Department: Department associated with the reimbursement request.
- 3. Amount: Total amount being claimed for reimbursement.
- 4. Original Receipts: Must attach original receipts for all claimed expenses.
- 5. Signatures: Required signatures for authorization and receipt confirmation.
What happens if I fail to submit this form?
Failing to submit this form may result in not receiving reimbursement for your expenses. It's crucial to provide all necessary documentation and signatures to avoid delays. Incomplete submissions can lead to denial of the reimbursement request.
- Incomplete Documentation: Failure to provide original receipts will result in rejection.
- Missing Signatures: Lack of required signatures can halt the reimbursement process.
- Exceeding Limits: Claims over the specified amount may not be processed.
How do I know when to use this form?
- 1. Departmental Purchases: Use the form for any petty cash used for departmental expenses.
- 2. Event-Related Expenses: Claim costs associated with official events held by departments.
- 3. Educational Supplies: Request reimbursement for educational materials purchased out-of-pocket.
Frequently Asked Question
How do I download the edited Petty Cash Reimbursement Form?
After editing the form, simply click on the download button to save it to your device.
Can I fill out the form electronically?
Yes, you can fill out the Petty Cash Reimbursement Form electronically using the PDF editor.
What should I do if I lost the original receipts?
Unfortunately, reimbursement cannot proceed without original receipts, so it’s important to keep them safe.
Is there a limit on the reimbursement amount?
Yes, reimbursements cannot exceed $50.00 per person per day.
How quickly can I get reimbursed?
Reimbursement processing times may vary, but typically it is processed within a few business days.
Do I need my supervisor's signature?
Yes, an authorizing signature from your supervisor is required for reimbursement.
Can I use the form for personal expenses?
No, this form is strictly for FIT-related expenses only.
Where do I submit the completed form?
You can submit the completed form to the Office of the Bursar.
Do I need to fill out a new form for each purchase?
Yes, a separate form is required for each reimbursement request.
What happens if I make a mistake on the form?
You can edit and correct the form before submitting it for approval.
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