Complete the form and attach any required documentation including insurance certificates and valid ID. Submit in person at Southfield Parks & Recreation, 26000 Evergreen Rd., Southfield, MI 48037, by fax to (248) 796-4620, or via email to tseroke@cityofsouthfield.com. Always verify current submission methods and requirements.

Facilitiy rental applications can be submitted up to 6 months in advance. Important deadlines include the date of the event and the cancellation deadline, which must be at least 14 days prior to the rental date to avoid forfeiture of the security deposit.

The purpose of the Facility Rental Agreement is to formalize the rental process for facilities under Southfield Parks & Recreation. This ensures both the renter and the department have a clearly documented understanding of the terms and responsibilities involved. The agreement includes vital information about fees, rules, and liability to protect all parties.

• 1. DATE(S) REQUESTED: Specify the dates for which the facility is being rented.
• 2. CHECK-IN: Indicate the time you will check into the facility.
• 3. CHECK-OUT: State the time you will check out of the facility.
• 4. Individual/Organization Name: Enter the name of the individual or organization renting the facility.
• 5. Authorized Representative: Include the name of the authorized representative if applicable.
• 6. Street Address: Provide the street address of the renter or organization.
• 7. City/State/ZIP: Indicate the city, state, and ZIP code of the renter or organization.
• 8. Phone Number: Enter a contact phone number.
• 9. Email Address: Provide an email address for communication.
• 10. Event Description: Describe the event for which the facility is being rented.
• 11. Estimated Attendance: Estimate the number of people attending the event.
• 12. Parks & Recreation Building: Choose the facility within the parks and recreation department.
• 13. SET-UP STYLE: Select the preferred set-up style for the event.
• 14. Additional Equipment: Request any additional equipment needed for the event.
• 15. FEES: Provide a detailed breakdown of rental rates, equipment fees, and security deposit.
• 16. Security Deposit: Acknowledge your understanding of the security deposit requirements.
• 17. Signature of Renter: Sign the form to confirm agreement to the terms and conditions.
• 18. Date: Indicate the date of signing the agreement.

Failure to submit the form can result in the forfeiture of your event booking and loss of security deposit. It is crucial to meet all requirements and deadlines stated.

• Forfeiture of Booking: Your event date and rental space will be released for other bookings.
• Loss of Security Deposit: Any prepaid security deposit may not be refunded.
• Administrative Delays: Additional time may be required to resolve incomplete or missing submissions.

• 1. Event Planning: When planning a private or public event, use this form to secure the venue.
• 2. Meetings: For business or organizational meetings that require a reserved space.
• 3. Celebrations: To reserve a space for family gatherings or celebrations.
• 4. Community Activities: For local organizations planning activities within the community.
• 5. Workshops or Seminars: When conducting educational or informative sessions needing a booked venue.