Academic Field Trip Request and Consent Form
This file contains forms required for academic field trips at Atlantic Cape Community College. Instructors must fill out the Request Form and Consent Form to ensure student safety and compliance. It outlines responsibilities and risks associated with field trips.
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How do I fill this out?
To fill out this form, start by providing your name and course details. Next, describe the planned trip and how it relates to your course curriculum. Finally, ensure all students understand the consent and safety requirements before signing.
How to fill out the Academic Field Trip Request and Consent Form?
1
Obtain the Academic Field Trip Request Form.
2
Fill in your name, course details, and trip information.
3
Describe the proposed trip agenda.
4
Explain how the trip enhances the course curriculum.
5
Submit the completed form to your Dean for approval.
Who needs the Academic Field Trip Request and Consent Form?
1
Instructors who plan field trips need this form to communicate with the Dean.
2
Students participating in the trip must sign the consent form for safety.
3
Administrative staff require these forms for documentation purposes.
4
Parents/guardians may need the consent form for students under 18.
5
Campus Security uses these forms to be informed of scheduled trips.
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What are the instructions for submitting this form?
To submit this form, complete all required fields accurately and completely. Then, submit the form to your respective Dean via email or physical delivery. Ensure that you keep a copy of the completed form for your records and follow up for the approval status.
What are the important dates for this form in 2024 and 2025?
Important dates for field trip submissions are as follows: Submit your Request Form at least two weeks prior to the trip. Some key deadlines for the 2024-2025 academic year will be set by your department, ensure to check with your Dean.
What is the purpose of this form?
The purpose of the Academic Field Trip Request and Consent Form is to ensure that instructors properly communicate their field trip intentions and obtain necessary approvals. It also provides participants with critical information about the associated risks and expectations. By completing this form, instructors and students can enhance the educational experience while prioritizing safety.
Tell me about this form and its components and fields line-by-line.
- 1. Instructor Name: The name of the instructor organizing the field trip.
- 2. Course Name and Section: Details regarding the course associated with the trip.
- 3. Proposed Location: The planned destination for the field trip.
- 4. Date and Time: Scheduled date and time of the field trip.
- 5. Field Trip Agenda: A brief outline of the activities planned for the trip.
- 6. Curriculum Enhancement: Explanation of how the trip supports course objectives.
What happens if I fail to submit this form?
If you fail to submit this form, the field trip may not receive proper approval, potentially leading to cancellation. Additionally, students may not be informed of necessary safety protocols. Incomplete submissions can also result in disciplinary action for the instructor.
- Approval Delay: Late submissions can delay the approval of your trip, affecting planning.
- Safety Risks: Without proper approval, students may be uninformed about safety measures.
- Disciplinary Action: Instructors may face consequences for failing to follow procedures.
How do I know when to use this form?
- 1. Course Requirement: When the field trip is part of the course curriculum.
- 2. Student Safety: To ensure students understand the risks involved.
- 3. Documentation: For administrative purposes and record-keeping.
- 4. Event Coordination: To help coordinate logistics with campus services.
- 5. Approval Process: For obtaining necessary approvals from your Dean.
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What fields are included in the form?
The form includes fields for instructor details, course name, field trip location, and a brief trip description.
Do I need parental consent for students under 18?
No, students under the age of 18 are treated like any other student and do not need parental signatures.
What happens if I submit the form late?
Submitting the form late may result in not obtaining approval for the planned field trip.
How do I know if my form is approved?
Your Dean will notify you once the form has been approved.
Can I edit my submission after sending?
Once submitted, you cannot edit the form, but you can communicate any changes to your Dean.
How many trips can I plan in a semester?
Instructors are asked to limit field trips to two per semester unless otherwise approved.
Is there an expiration for these forms?
Forms must be kept for three years before they can be discarded.
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