Capstone Reimbursement Instructions and Guidelines
This file provides detailed instructions for completing the Capstone reimbursement form. It outlines necessary information required for submission, including expenses and receipts. Follow the guidelines carefully to ensure a smooth reimbursement process.
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How do I fill this out?
To fill out the Capstone reimbursement form, start by gathering all necessary personal information and receipts. Ensure that you categorize your expenses appropriately and fill out the required sections accurately. Finally, compile everything into a single PDF file for submission.
How to fill out the Capstone Reimbursement Instructions and Guidelines?
1
Gather your personal information including name, email, and address.
2
Document all non-travel expenses in the specified section.
3
Total your expenses and fill in the misc. box on the voucher.
4
Collect all necessary receipts with proof of payment.
5
Convert your completed voucher and documentation into a PDF.
Who needs the Capstone Reimbursement Instructions and Guidelines?
1
Capstone project participants who require expense reimbursement.
2
Students looking to cover costs for educational materials.
3
Instructors who oversee Capstone projects and need to manage budget.
4
Administrators handling student expenses in academic departments.
5
Finance personnel who process and approve reimbursements.
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What are the instructions for submitting this form?
To submit the Capstone reimbursement form, gather all required documentation, including the completed form and physical receipts. Email your submission to your department finance office at finance@university.edu for review. Alternatively, you can fax it to (123) 456-7890 or deliver a physical copy to the finance office directly.
What are the important dates for this form in 2024 and 2025?
Important dates for the Capstone reimbursement form in 2024 include: Submission deadline for fall semester - December 15, 2024. Submission deadline for spring semester - May 1, 2025.
What is the purpose of this form?
The purpose of the Capstone reimbursement form is to facilitate the reimbursement of eligible expenses incurred by students during their Capstone projects. This document ensures that all necessary information is collected, streamlining the approval and payment process. By using this form, students are able to efficiently manage their project-related expenses.
Tell me about this form and its components and fields line-by-line.
- 1. Personal Information: Includes fields for name, email, physical address, and NUID.
- 2. Group Number: A designated section to enter your group number.
- 3. Expenses: A detailed list or total of all non-travel expenses.
- 4. Receipts: Section to confirm attachment of receipts for proof of payment.
What happens if I fail to submit this form?
Failure to submit this form correctly may result in delayed reimbursements or non-approval of expenses. Missing information or receipts can complicate the review process and cause further delays. It is essential that all sections are completed and accurate to avoid issues.
- Delayed Reimbursement: Incomplete or incorrect submissions can extend the overall reimbursement timeline.
- Non-approval of Expenses: Expenses that do not meet the reimbursement criteria may be denied.
- Difficulty in Tracking: Missing documentation complicates the traceability of submitted claims.
How do I know when to use this form?
- 1. For Project Supplies: Use this form to claim reimbursement for materials purchased for your project.
- 2. For Course-Related Expenses: Applicable for any course-related costs directly tied to the Capstone.
- 3. For Group Expenses: Necessary for group projects where expenses are shared among members.
Frequently Asked Question
What is the Capstone reimbursement form?
The Capstone reimbursement form is a document used for requesting reimbursement of eligible expenses incurred during your Capstone project.
How do I submit the Capstone reimbursement form?
You can submit the form by compiling it into a PDF and sending it to your department's finance office.
What expenses can I claim?
You can claim expenses directly related to your Capstone project that fall under the non-travel category.
Do I need to keep my receipts?
Yes, you must keep all receipts as proof of payment for your claimed expenses.
Is there a maximum amount for reimbursement?
The maximum reimbursement amount per group is $700.
Can I submit digital receipts?
Yes, as long as they are clear and confirm your payment.
What if I have questions while filling out the form?
You can reach out to your instructor or department for assistance.
How long does the reimbursement process take?
The processing time may vary, but allow a few weeks for approval and payment.
What if my expenses exceed the reimbursement limit?
Unfortunately, you will only be reimbursed up to the designated limit of $700.
Can I modify my submission after sending it?
Once submitted, modifications may require approval from your department.
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