Catering for Annual MLK Birthday Celebration RFQ
This document provides a Request for Quotation for catering services for the Annual Martin Luther King Jr. Birthday Celebration in Rockville, Maryland. It details submission requirements, important dates, and relevant instructions for potential contractors. The form must be completed accurately to ensure consideration in the bidding process.
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How do I fill this out?
To fill out this form, carefully review the requirements and prepare your quote as outlined in the document. Ensure all required forms are completed and attached with your submission. Submit your quote to the designated contact by the specified due date.
How to fill out the Catering for Annual MLK Birthday Celebration RFQ?
1
Read the RFQ thoroughly to understand the requirements.
2
Fill out the required forms, including the Pricing Form and W-9.
3
Double-check that all necessary documentation is included.
4
Submit your completed quote before the deadline.
5
Confirm receipt of your submission with the purchasing agent.
Who needs the Catering for Annual MLK Birthday Celebration RFQ?
1
Local catering businesses aiming to provide services for community events.
2
Nonprofits organizing events celebrating Martin Luther King Jr.
3
City officials coordinating the Annual Birthday Celebration.
4
Event planners who specialize in large community gatherings.
5
Vendors seeking to establish a relationship with the City of Rockville.
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1
Open the RFQ document using PrintFriendly's PDF editor.
2
Select the text fields to input your details directly.
3
Review your edits for any necessary adjustments.
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5
Share or download your edited document as needed.
What are the instructions for submitting this form?
To submit this form, please send your completed RFQ to Jessie J. Woods at the City of Rockville, 111 Maryland Avenue, Rockville, MD 20850. You can also fax your submission to 240-314-8439 or email it to jessie.woods@rockvillemd.gov. Ensure that your quote is submitted by the due date of October 15, 2014, at 2 PM.
What are the important dates for this form in 2024 and 2025?
The RFQ submission deadline is October 15, 2014. The service completion deadline is January 19, 2015. Contractors should prepare all necessary documentation in advance.
What is the purpose of this form?
The purpose of this form is to solicit quotes from catering providers for the Annual Martin Luther King Jr. Birthday Celebration organized by the City of Rockville. This ensures a competitive bidding process where various contractors can present their proposals for providing catering services. It is designed to establish clear expectations and requirements for potential vendors to follow during the quoting process.
Tell me about this form and its components and fields line-by-line.
- 1. Company Legal Name: The registered legal name of your business.
- 2. Address: The complete mailing address of your business.
- 3. Submitted By: The name of the person submitting the quote.
- 4. Signature: Signature of the individual authorized to bind the Contractor.
- 5. Federal ID/SS#: Federal Identification number or Social Security number for tax purposes.
- 6. Quote Specifications: Details of the specific services and pricing offered to the City.
What happens if I fail to submit this form?
Failure to submit the RFQ by the deadline will result in disqualification from consideration for the catering services. Missing documentation may also lead to rejection of the proposal.
- Missed Deadline: Submitting after the deadline voids your chance of winning the contract.
- Incomplete Forms: Failure to complete all required fields may disqualify your submission.
- Lack of Required Documentation: Not including necessary attachments such as the W-9 will result in rejection.
How do I know when to use this form?
- 1. Bidding for Contracts: Use this RFQ to submit a formal bid for catering at the event.
- 2. Tracking Requirements: This form details specific requirements that must be met for consideration.
- 3. Preparing Documentation: Use the guidance provided in the RFQ to ensure all necessary documents are prepared.
Frequently Asked Question
How do I access the RFQ document?
You can access the RFQ document directly on our platform by navigating to the relevant section.
Can I edit the RFQ directly online?
Yes, you can edit the RFQ document online using our PDF editor seamlessly.
What information do I need to fill out the RFQ?
You will need to provide your company details, pricing information, and complete any required forms.
How do I submit the completed RFQ?
Submit your completed RFQ via email to the designated purchasing agent or through fax.
What is the due date for the RFQ submission?
The RFQ submission is due on Wednesday, October 15, 2014, by 2 PM.
Do I need to sign the RFQ?
Yes, ensure to sign the RFQ to validate your submission.
What if I make a mistake in my quote?
You can correct any mistakes before submission. Ensure thorough checks are conducted.
Is there a prompt payment discount available?
Yes, prompt payment discounts are offered and should be stated in your quote.
Can multiple quotes be submitted for this RFQ?
No, multiple submissions from the same contractor will be rejected.
Can I include additional documents with my RFQ?
Yes, include all relevant supporting documents as specified in the RFQ.
