Catering Request for Quotation for MLK Celebration
This file contains the request for quotation for catering services for the City of Rockville's annual Martin Luther King Jr. birthday celebration. It outlines the submission requirements and general conditions for interested contractors. It is essential for vendors looking to provide catering services for public events.
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How do I fill this out?
To fill out this request for quotation, start by carefully reading the document to understand the requirements. Next, complete all the necessary forms included along with the RFQ. Make sure to submit your quotation by the due date specified.
How to fill out the Catering Request for Quotation for MLK Celebration?
1
Read the entire RFQ document carefully.
2
Complete all required forms including pricing and W-9.
3
Ensure your quotation is accurate and detailed.
4
Submit your quotation before the stated due date.
5
Confirm the submission before the deadline.
Who needs the Catering Request for Quotation for MLK Celebration?
1
Catering companies preparing proposals for public events.
2
Providers of event services looking to expand their client base.
3
Local businesses interested in serving community events.
4
Nonprofits requiring catering for their larger functions.
5
Contractors in the food service industry seeking new opportunities.
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Editing this PDF on PrintFriendly allows you to modify text, add your company's name, and adjust any details necessary for your quotation. The intuitive interface guides you through the editing process seamlessly, ensuring your changes are saved accurately. Make quick adjustments to tailor your response to the RFQ requirements efficiently.
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Editing this PDF on PrintFriendly allows you to modify text, add your company's name, and adjust any details necessary for your quotation. The intuitive interface guides you through the editing process seamlessly, ensuring your changes are saved accurately. Make quick adjustments to tailor your response to the RFQ requirements efficiently.
1
Open the PDF using the PrintFriendly editor.
2
Select the text field to edit your quotation details.
3
Add your company's information as required.
4
Review your changes for accuracy.
5
Download or print your edited document once complete.
What are the instructions for submitting this form?
To submit this form, send your completed quotation to Jessie J. Woods at the Purchasing Department, City of Rockville. Quotations can be submitted via fax at 240-314-8439 or by email at jessie.woods@rockvillemd.gov. Ensure that your submission is made before the deadline of October 15, 2014, at 2 PM to be considered.
What are the important dates for this form in 2024 and 2025?
The quotations are due on October 15, 2014, by 2 PM. The contractor must be ready to serve by January 19, 2015. Stay informed of any additional deadlines that may arise in conjunction with this event.
What is the purpose of this form?
The purpose of this RFQ is to solicit pricing proposals from qualified catering companies for the City of Rockville's annual Martin Luther King Jr. birthday celebration. This document establishes the conditions under which bids will be accepted and outlines the necessary forms for submission. By utilizing this RFQ, the City aims to ensure a competitive bidding process that encourages local businesses to participate in community events.
Tell me about this form and its components and fields line-by-line.
- 1. Company Legal Name: The legal name of the business submitting the quotation.
- 2. Address: The physical address of the business.
- 3. Submitted By: Name of the individual completing the RFQ.
- 4. Telephone #: Contact phone number for the submitting party.
- 5. Email Address: Contact email for the submitting party.
- 6. Federal ID#/or SS#: Tax identification number of the business.
What happens if I fail to submit this form?
Failing to submit this form can result in lost opportunities for catering contracts with the City of Rockville. Businesses that do not submit their quotations may miss out on participation in significant community events. It is crucial to adhere to the guidelines provided to ensure your submission is considered.
- Missed Opportunities: Not submitting could lead to missing out on the chance to cater for important public events.
- Late Submission: Late submissions will not be reviewed, disqualifying potential contractors.
- Incomplete Applications: Failure to complete all forms could result in disqualification from the bidding process.
How do I know when to use this form?
- 1. Public Event Catering: When catering services are needed for public celebrations and events.
- 2. Bidding for City Contracts: When seeking to participate in the City’s competitive quoting processes.
- 3. Supplier Documentation: When providing detailed information to the City as a supplier of goods or services.
Frequently Asked Question
What is the purpose of this RFQ?
This RFQ requests quotations from caterers for the annual MLK birthday celebration in Rockville.
How do I submit my quote?
You can submit your quote via fax, email, or mail using the details provided in the RFQ.
What forms do I need to complete?
You need to complete the pricing form, W-9, affidavit, and any other requested documents.
Is there a specific due date for quotes?
Yes, all quotations are due by October 15, 2014, at 2 PM.
Can I edit the PDF before submission?
Yes, you can use PrintFriendly to make necessary edits to the PDF before submission.
Can I save my changes directly in the app?
You can download the edited PDF after making changes, ensuring you have a copy of your work.
What if I miss the submission deadline?
Late submissions will not be considered, so it's essential to submit before the deadline.
Who is eligible to submit a quotation?
Any licensed catering company can submit a quotation for consideration.
What is the payment term for this project?
The payment terms are net 30 days after satisfactory performance.
How will the awarded contractor be notified?
The City will notify the selected contractor following the acceptance of quotes.
