Confidential Head of Department Recommendation Form
This form is used by the head of department or supervisor to recommend or not recommend a candidate for a vacancy in the civil service before the interview date. It includes details about the candidate, performance appraisal ratings, and other relevant information required by the Public Service Commission.
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How do I fill this out?
To fill out this form, start by entering the candidate's name, ID or passport number, and the position they are applying for. Include details such as the ministry, current post, and performance appraisal ratings. Finally, provide your recommendation and sign the form.
How to fill out the Confidential Head of Department Recommendation Form?
1
Enter the candidate's full name and identification number.
2
Specify the vacancy or post applied for and the relevant ministry or county.
3
Provide the candidate's current post and appointment details.
4
Indicate the last two years' performance appraisal ratings.
5
Give your recommendation, sign, and date the form.
Who needs the Confidential Head of Department Recommendation Form?
1
Heads of departments in the civil service need this form to recommend candidates for job vacancies.
2
Supervisors use this form to provide performance appraisal ratings and other relevant information about candidates.
3
Candidates who are shortlisted for a vacancy need to ensure this form is completed on their behalf.
4
Human resources departments require this form for verifying candidate information and recommendations.
5
The Public Service Commission needs this form to evaluate candidates' suitability for the position.
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What are the instructions for submitting this form?
Submit the completed form to the Public Service Commission under confidential cover. Ensure that both open and confidential files of the candidates, along with the last two years' appraisal reports, are made available to the Commission at least three days before the interview date. For any queries, you can contact the Commission at psck@publicservice.go.ke or via phone at +254-020-2227471-5, +254-020-2223901-4, 0724 253807, 0735 800282.
What are the important dates for this form in 2024 and 2025?
The important dates for this form submission in 2024 and 2025 depend on the interview dates for the respective vacancies. Ensure the form is submitted confidentially at least three days before the interview date.
What is the purpose of this form?
The purpose of the Head of Department Recommendation Form is to provide a standardized way for heads of departments and supervisors to recommend or not recommend candidates for civil service vacancies. This form ensures that all necessary information about the candidate, including their performance appraisal ratings, is provided to the Public Service Commission. By using this form, the commission can effectively evaluate the suitability of candidates for the positions they are applying for...
Tell me about this form and its components and fields line-by-line.
- 1. Candidate Name: Enter the surname, first name, and other name(s) of the candidate.
- 2. ID No/Passport No: Provide the identification number or passport number of the candidate.
- 3. Vacancy/Post applied for: Specify the job vacancy or post the candidate is applying for.
- 4. Ministry/County: Indicate the ministry or county where the post is located.
- 5. Personal No: Enter the candidate's personal or employment number.
- 6. State Department: Provide the name of the relevant state department.
- 7. Title of Present Substantive Post: Specify the title of the candidate's current substantive post.
- 8. Date of Current Appointment: Enter the date when the candidate was appointed to their current post.
- 9. Recommendation: Indicate whether you recommend or do not recommend the candidate for the vacancy.
- 10. Reasons: Give reasons for your recommendation or lack thereof.
- 11. Title: Select the appropriate title for the head of department or supervisor (e.g., Prof, Dr, Mr, Mrs, Miss, Ms, Rev).
- 12. Vacancy No: Provide the vacancy number for the post.
- 13. Job Group/Scale: Indicate the job group or scale of the vacancy.
- 14. Performance Appraisal Ratings: Provide the performance appraisal ratings for the candidate for the last two years.
- 15. Name of Head of Department/Supervisor: Enter the name of the head of department or supervisor completing the form.
- 16. Personal/Employment No: Provide the personal or employment number of the head of department or supervisor.
- 17. Designation (Substantive Appointment): Indicate the substantive appointment designation of the head of department or supervisor.
- 18. Ministry/State Department/County: Specify the ministry, state department, or county of the head of department or supervisor.
- 19. Date: Enter the date when the form is completed.
- 20. Signature: The head of department or supervisor must sign the form.
What happens if I fail to submit this form?
If you fail to submit this form, the candidate may not be considered for the vacancy. The Public Service Commission requires this form for evaluation purposes.
- Candidate Ineligibility: The candidate may be deemed ineligible for the position if the form is not submitted.
- Incomplete Evaluation: The commission will not have all the necessary information to evaluate the candidate's suitability.
- Delayed Hiring Process: The hiring process may be delayed due to incomplete documentation.
How do I know when to use this form?
- 1. Shortlisted Candidates: For candidates who have been shortlisted for a specific vacancy.
- 2. Performance Appraisal: To provide performance appraisal ratings for the last two years.
- 3. Recommendation: When the head of department or supervisor needs to give a recommendation.
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