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How do I fill this out?
To fill out this form, first ensure you are logged into BennyBuy. Next, use the search feature to locate the specific contract you wish to invoice. Finally, input the required information in the Create Invoice window and submit.
How to fill out the Creating an Invoice from a Contract in BennyBuy?
1
Login to BennyBuy using your ONID ID and password.
2
Use the search feature to find the contract you want.
3
Select the Create Invoice option from the contract.
4
Fill in all required fields in the Create Invoice window.
5
Submit the invoice once all information is accurately entered.
Who needs the Creating an Invoice from a Contract in BennyBuy?
1
Accounts Payable staff need this document to process supplier payments.
2
Contract managers require this to ensure accurate invoicing per contract terms.
3
Suppliers use this to track the status of their invoices.
4
Project managers utilize it for budget monitoring and ensuring invoices are aligned with project contracts.
5
Auditors may need access to verify invoice accuracy against contracts.
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Open the PDF in PrintFriendly.
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Click on the edit button to begin modifying the document.
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Once edits are complete, choose download to save your updated PDF.
5
Ensure to review the document before finalizing your edits.
What are the instructions for submitting this form?
To submit this form, email the completed invoice to accounting@yourcompany.com. You also have the option to fax it to (123) 456-7890. For online submissions, visit our invoicing portal at www.yourcompany.com/invoices and follow the prompts.
What are the important dates for this form in 2024 and 2025?
Important dates for this form include contract start and end dates, and key invoicing deadlines. For 2024 and 2025, review your contracts to understand when invoices must be submitted. Stay updated with any changes to contract terms and ensure compliance.
What is the purpose of this form?
The purpose of this form is to facilitate the creation of invoices based on existing contracts. It ensures that all necessary information is collected for accurate financial transactions. Additionally, it helps maintain transparency between suppliers and contract managers.
Tell me about this form and its components and fields line-by-line.
- 1. Supplier Name: The name of the supplier being invoiced.
- 2. Invoice Number: A unique identifier for the invoice.
- 3. Invoice Date: The date the invoice is issued.
- 4. Part Number: The specific part being invoiced.
- 5. Description: A brief description of the items being billed.
- 6. Quantity: The number of items being invoiced.
- 7. Unit Price: The cost per individual item.
What happens if I fail to submit this form?
If you fail to submit this form, the invoice will not be processed, which can delay payments to suppliers. This may lead to issues with supplier relationships and project funding.
- Delayed Payments: Failing to submit can result in late payments to suppliers, affecting trust.
- Contract Compliance: Non-submission may breach contractual obligations.
- Project Delays: Delayed invoicing can halt project progress due to funding issues.
How do I know when to use this form?
- 1. Supplier Payments: When processing payments for goods or services received.
- 2. Contract Initiation: At the beginning of a contract to ensure budgeting is followed.
- 3. Financial Audits: To provide documentation during financial review processes.
Frequently Asked Question
How can I download the edited PDF?
After editing the PDF, simply click the download option to save your changes.
Can I share the PDF with my team?
Yes, use the share function to send a link to your colleagues effortlessly.
What if I need to add more details to the invoice?
You can edit the PDF to include any additional information before downloading.
Is it possible to remove items from the invoice?
Absolutely, simply navigate to the line items and delete those you want to remove.
What happens after I submit the invoice?
Once submitted, the invoice will be processed according to your organization's procedures.
Do I need to print the PDF after editing?
No, you can directly download and send the edited PDF without printing.
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While editing, make sure to complete your changes before downloading, as there is no save feature.
What if I encounter issues while editing?
If you face any challenges, check the help section or contact support.
Is there a limit to how many times I can edit the PDF?
You can edit the PDF as many times as needed before downloading a final version.
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