DCU Data Protection Guidance for Google Forms
This document provides comprehensive guidance on data protection when using Google Forms at DCU. It covers general data protection principles, specific guidance for Google Forms, and contact details for further support. It aims to help users comply with GDPR and ensure data security.
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How do I fill this out?
To fill out this form, you should follow some basic data protection principles and ensure you are familiar with Google Forms. Complete the form as accurately as possible and review your responses before submission. Follow the additional guidance provided in the document for specific requirements.
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Enter your data into the required fields.
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Submit the completed form.
Who needs the DCU Data Protection Guidance for Google Forms?
1
DCU staff: To ensure compliance with GDPR when using Google Forms.
2
Researchers: To understand data protection requirements for survey tools.
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Administrators: To manage and control access to Google Forms.
4
IT staff: To assist with technical issues related to Google Forms.
5
Data protection officers: To provide guidance and support on data protection matters.
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What are the instructions for submitting this form?
To submit the form, follow the guidelines provided within the document. If you have specific questions, contact the Data Protection Unit at dcudataprotection@dcu.ie or Information Systems Services at dcuiss@dcu.ie. Ensure all required fields are accurately completed and review your responses before submission. For paper submissions, send the completed form to the Data Protection Unit, Dublin City University, Dublin, Ireland.
What are the important dates for this form in 2024 and 2025?
This form does not have any specific important dates for 2024 and 2025 as it serves as a general guidance document rather than a time-sensitive form.
What is the purpose of this form?
The purpose of this form is to provide detailed guidance on data protection when using Google Forms at Dublin City University (DCU). It aims to ensure that all users understand their responsibilities under GDPR and comply with data protection regulations. This document offers general guidelines, specific instructions for using Google Forms, and contact information for further assistance.
Tell me about this form and its components and fields line-by-line.
- 1. General Data Protection Guidance: Provides overall data protection principles and rules to follow.
- 2. Google Forms Guidance: Specific instructions for creating, publishing, and managing Google Forms securely.
- 3. Contact Details: Contact information for the Data Protection Unit and Information Systems Services for additional support.
- 4. Further Reading: Additional resources for users to deepen their understanding of data protection requirements.
What happens if I fail to submit this form?
Failure to comply with the guidelines can lead to potential data breaches and legal consequences.
- Data Breach: Unauthorized access to personal data leading to potential security risks.
- Legal Consequences: Non-compliance with GDPR can result in legal action and fines against the university.
How do I know when to use this form?
- 1. Conducting Surveys: For researchers and staff conducting surveys using Google Forms.
- 2. Collecting Data: To gather information from students or staff while ensuring GDPR compliance.
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