Elizabeth City-Pasquotank Public Schools Key Release Form
The Elizabeth City-Pasquotank Public Schools Key Release Form is used to document the issuance and return of keys for entering school buildings. It ensures responsibility for any potential damage or loss while keys are in possession. The form includes details such as company name, employee information, key issuance, and return dates.
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How do I fill this out?
To fill out the Key Release Form, you'll need to provide information about the school or company, the employee or individual receiving the keys, and details regarding the key issuance and return. This section serves as an introduction to completing the form. Follow the detailed steps later for precise instructions.
How to fill out the Elizabeth City-Pasquotank Public Schools Key Release Form?
1
Fill in the company name or school and the employee or individual details.
2
Provide the address, city, state, and zip code of the entity.
3
Include the phone number and date.
4
The maintenance department and key issuance dates need to be entered.
5
Sign the form as the principal/director and the key holder.
Who needs the Elizabeth City-Pasquotank Public Schools Key Release Form?
1
School administrators who need to manage key distribution and ensure security.
2
Maintenance departments for tracking key usage and responsibility.
3
Employees who need access to school buildings for their work.
4
Companies providing services to schools and needing temporary key access.
5
Security personnel responsible for overseeing building access.
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What are the instructions for submitting this form?
Submit the completed Key Release Form to the Maintenance Department via one of the following methods: Email: maintdept@example.com, Fax: (252) 335-0974, Physical Address: P.O. Box 2247 - 1200 Halstead Blvd., Elizabeth City, N.C. 27909. Ensure the form is properly filled and signed before submission. For further assistance, contact the Maintenance Department at (252) 335-2981.
What are the important dates for this form in 2024 and 2025?
As this form ensures accurate key management, it's important to promptly submit for each instance of key issuance. Regular reviews and updates may be necessary throughout the academic year.
What is the purpose of this form?
The Key Release Form serves as an essential record for the issuance and return of keys within the Elizabeth City-Pasquotank Public Schools system. This form ensures that there is clear accountability for each key distributed, maintaining the security and management of school property. By documenting each transaction, the form minimizes the risk of unauthorized access and protects school assets.
Tell me about this form and its components and fields line-by-line.
- 1. Company Name/ School: The name of the company or school issuing/ receiving the keys.
- 2. Employee/Individual: Details of the person receiving the key.
- 3. Address: Address details including city, state, and zip code.
- 4. Phone: Contact number of the employee or firm.
- 5. Date: The date the key is issued.
- 6. Maintenance Department: Department responsible for key management.
- 7. Date Key(s) Released: The date on which key(s) are released.
- 8. Date Key(s) Returned: The date on which key(s) are returned.
- 9. Signatures: Signatures of both the principal/director and key holder.
- 10. Witness: Signature of the witness.
- 11. Fees: Costs associated with lost keys.
What happens if I fail to submit this form?
Failure to submit the Key Release Form may result in unaccounted keys and potential security issues.
- Unaccounted Keys: Keys may be lost or untracked, causing unauthorized access.
- Security Risks: Increased liability and risk due to unmanaged key distribution.
How do I know when to use this form?
- 1. Issuing Keys to Employees: Document each key given to employees for work purposes.
- 2. Contractor Key Access: Record keys provided for temporary access by contractors.
- 3. Returning Keys: Maintain records when keys are returned after use.
- 4. Replacing Lost Keys: Account for any lost keys and associated charges.
- 5. Security Audits: Use during security audits to verify key ownership and responsibility.
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