Employment Eligibility Verification Form I-9 Instructions
Form I-9 is used for verifying the identity and employment authorization of individuals hired for employment in the United States. Employers must ensure proper completion of this form for each individual they hire for employment. This document provides instructions for filling out the form correctly.
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How do I fill this out?
To correctly fill out Form I-9, you need to follow the instructions carefully. Make sure to provide accurate information in the required fields. Read each section's guidelines to ensure compliance.
How to fill out the Employment Eligibility Verification Form I-9 Instructions?
1
Read the instructions carefully before starting.
2
Complete Section 1 with your personal information and attestation.
3
Employers complete Section 2 by verifying the employee's documents.
4
Employers fill out Section 3 if necessary.
5
Submit the form as instructed.
Who needs the Employment Eligibility Verification Form I-9 Instructions?
1
Employers who hire new employees need this form to verify employment eligibility.
2
U.S. citizens and noncitizens beginning new employment must complete this form.
3
Employers in the Commonwealth of the Northern Mariana Islands must also use this form.
4
Agricultural employers and farm labor contractors must complete this form for their workers.
5
Recruiters and referrers receiving a fee for agricultural work must use this form.
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1
Upload the Form I-9 PDF to PrintFriendly.
2
Use the editor to fill out required fields and verify accuracy.
3
Add any additional information or notes as needed.
4
Save your changes and review the completed form.
5
Download the edited PDF for submission.
What are the instructions for submitting this form?
Submit the completed Form I-9 to your employer. Retain a copy for your records. Follow employer guidelines for submission.
What are the important dates for this form in 2024 and 2025?
Ensure to stay updated with the latest version of Form I-9 as the current version expires on 03/31/2016. Check for updates for the years 2024 and 2025 to remain compliant.
What is the purpose of this form?
Form I-9 is used to verify the identity and employment authorization of individuals hired for employment in the United States. Employers must properly complete this form for each person they hire after November 6, 1986, to work in the U.S. This form is essential for complying with federal employment verification requirements.
Tell me about this form and its components and fields line-by-line.
- 1. Name: Provide your full legal last name, first name, and middle initial.
- 2. Other names used: List all other names used, if any (including maiden name).
- 3. Address: Provide your current address, including street, city, state, and zip code.
- 4. Date of Birth: Enter your date of birth in the format mm/dd/yyyy.
- 5. U.S. Social Security Number: Provide your 9-digit Social Security number.
- 6. E-mail Address and Telephone Number: Optionally provide your email address and phone number.
- 7. Citizenship or Immigration Status: Select your citizenship or immigration status from the provided options.
- 8. Signature of Employee: Sign and date the form to attest the accuracy of the provided information.
- 9. Preparer and/or Translator Certification: Complete if assistance was required to fill out Section 1.
What happens if I fail to submit this form?
Failure to submit Form I-9 can lead to significant consequences for both the employer and the employee.
- Legal Penalties: Employers may face fines and legal action from the government.
- Employment Termination: Employees may be terminated for failing to provide necessary documentation.
How do I know when to use this form?
- 1. New Employment: To document verification for new employees hired after November 6, 1986.
- 2. Rehiring: When rehiring employees within three years of the original Form I-9 completion.
- 3. Reverification: To update employment authorization for noncitizens with expiring authorization.
Frequently Asked Question
What is Form I-9?
Form I-9 is used to verify the identity and employment authorization of individuals hired for employment in the United States.
Who needs to fill out Form I-9?
Both U.S. citizens and noncitizens starting new employment must complete this form.
When should Form I-9 be completed?
Employees must complete Section 1 no later than their first day of employment. Employers must complete Section 2 within 3 business days of the employee's start date.
Can I use PrintFriendly to fill out Form I-9?
Yes, you can use PrintFriendly's PDF editor to fill out and edit Form I-9 easily.
How do I sign Form I-9 on PrintFriendly?
Upload the Form I-9 PDF and use the signature tool to add your digital signature before downloading the completed form.
Can I share Form I-9 after filling it out on PrintFriendly?
Yes, you can share the completed form via email, save it, or send it directly from PrintFriendly.
What documents do I need to present with Form I-9?
You need to present documents that establish your identity and employment authorization, as listed on the form.
What happens if I fail to submit Form I-9?
Failure to submit Form I-9 can result in penalties for both the employer and the employee.
Can employers specify which documents employees should present?
No, employers cannot specify which documents from the Lists of Acceptable Documents employees should present.
Can I edit the Form I-9 after submitting?
No, once the form is submitted, it should not be altered. Ensure all information is accurate before submission.
