General Ledger Mapping and Payroll Integration Guide
This file provides detailed instructions for mapping payroll items to general ledger accounts using RUN software. It guides users through the steps necessary for successful integration. Ideal for accountants and HR professionals managing payroll transactions.
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How do I fill this out?
To fill out this file, begin by selecting the appropriate software you will be using for payroll. Next, add your company's chart of accounts to correctly map your payroll items. Finally, review and save your mappings to ensure accurate financial reporting.
How to fill out the General Ledger Mapping and Payroll Integration Guide?
1
Choose the software and add your accounts.
2
Map the payroll expenses to the corresponding accounts.
3
Select the correct check register and net pay accounts.
4
Review all mappings and make necessary adjustments.
5
Save your mappings to finalize the setup.
Who needs the General Ledger Mapping and Payroll Integration Guide?
1
Accountants who manage payroll and financial reporting.
2
HR professionals responsible for employee compensation.
3
Business owners looking to streamline payroll processes.
4
Bookkeepers who track financial transactions.
5
IT specialists involved in software integration for payroll systems.
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What are the instructions for submitting this form?
To submit this form, ensure that all fields are accurately filled in. You can choose to submit via email at RUNGL@adp.com, or fax your completed form to the provided number. For online submission, please navigate to the designated section on the RUN platform. Always keep a copy for your records and follow up if you do not receive confirmation.
What are the important dates for this form in 2024 and 2025?
The important dates for financial reporting related to this file include the submission deadlines for quarterly taxes and year-end payroll reporting, which typically align with federal, state, and local deadlines. In 2024, make sure to mark dates like April 15th for tax returns and January 31st for W-2 submissions. For 2025, continue to monitor these timelines as they are crucial for compliance.
What is the purpose of this form?
The purpose of this form is to assist businesses in correctly mapping payroll transactions to their general ledger to ensure accurate financial reporting. Proper mapping helps in identifying all payroll-related expenses and liabilities, providing clarity during audits and financial assessments. This form is crucial for maintaining organized financial records and facilitating accuracy in reporting.
Tell me about this form and its components and fields line-by-line.
- 1. Chart of Accounts: A list of all account names and numbers for your ledger.
- 2. Payroll Expenses: Accounts where payroll-related expenses will be mapped.
- 3. Payroll Liabilities: Accounts for tracking payroll liabilities like taxes owed.
- 4. Net Pay: Final amount paid to employees after taxes and deductions.
What happens if I fail to submit this form?
If this form is not submitted correctly, inaccuracies could arise in your financial statements, potentially leading to compliance issues. This might result in penalties or fines during audits. It's essential to ensure all entries are accurate before submission.
- Financial Inaccuracy: Incorrect mappings lead to flawed financial reporting.
- Compliance Issues: Failure to submit may cause tax compliance problems.
- Penalty Risks: Inaccuracies could incur penalties during audits.
How do I know when to use this form?
- 1. First-time Setup: Utilize the form when establishing payroll for the first time.
- 2. Updating Payroll Procedures: Refer to this form when changing payroll accounts or processes.
- 3. Annual Review: Use it during your annual financial reviews to ensure accuracy.
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