Hotel Reservation Form for International Conference
This form is necessary for participants of the International Conference on Safety of Radioactive Waste Disposal held in Tokyo to make hotel reservations. It includes sections for personal information, accommodation choices, and payment options. Please fill it out accurately and submit it before the deadline to secure your accommodations.
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How do I fill this out?
To fill out the hotel reservation form, start by entering your personal information such as your name and contact details. Choose your preferred hotel and indicate your check-in and check-out dates along with the room type. Finally, provide your payment details to complete the reservation process.
How to fill out the Hotel Reservation Form for International Conference?
1
Enter your personal details in the provided fields.
2
Select your preferred hotel and fill out the accommodation section.
3
Specify your check-in and check-out dates.
4
Choose your payment method and provide the necessary details.
5
Review your information before submitting the form.
Who needs the Hotel Reservation Form for International Conference?
1
Conference participants who require accommodation in Tokyo.
2
Researchers and academics attending the conference.
3
Travel coordinators managing group reservations.
4
Visitors from abroad needing hotel arrangements.
5
Event planners organizing logistics for attendees.
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What are the instructions for submitting this form?
To submit this form, please complete all fields thoroughly, ensuring accuracy of your personal and payment information. Once completed, fax the form to JTB Tokyo Shimbashi Office at +81-3-3502-3169 before the September 15 deadline. Ensure to keep a copy for your records and for immediate reference during the submission process.
What are the important dates for this form in 2024 and 2025?
Important dates for this form include the submission deadline of September 15, 2005, for early bookings, and the final payment due date of September 30, 2005. It's crucial to adhere to these dates to ensure your accommodation is booked successfully. Additionally, be aware of the cancellation deadlines to avoid fees.
What is the purpose of this form?
The primary purpose of this form is to facilitate hotel reservations for participants attending the International Conference on Safety of Radioactive Waste Disposal in Tokyo. It gathers essential information such as personal details, hotel choices, and payment preferences to ensure a seamless booking experience. By submitting this form by the specified deadlines, attendees can secure their accommodations efficiently.
Tell me about this form and its components and fields line-by-line.
- 1. First Name(s): The participant's given name(s).
- 2. Family Name(s): The participant's surname(s).
- 3. Address: The participant’s residential address.
- 4. Your Country: The country where the participant resides.
- 5. Phone: The participant’s contact telephone number.
- 6. Fax: The participant’s fax number, if applicable.
- 7. E-mail: The participant’s email address.
- 8. 1st choice of your Hotel: The participant’s preferred hotel.
- 9. Check In: The date of check-in.
- 10. Check Out: The date of check-out.
- 11. No. of Night(s): Total nights booked.
- 12. Room Type: Type of room requested.
- 13. Credit Card Information: Details about the participant’s credit card.
- 14. Bank Account Information: Details required for bank transfer payments.
What happens if I fail to submit this form?
If the form is not submitted correctly or on time, the participant's hotel reservation may not be secured. This can result in a lack of accommodations during the conference, causing significant stress and inconvenience. It's essential to follow the instructions and deadlines provided in the form to avoid these issues.
- Lack of Accommodation: Participants may not have a hotel room reserved for the event.
- Increased Costs: Late submissions can lead to higher hotel rates or limited availability.
- Missed Deadlines: Failure to comply with submission dates can invalidate the reservation.
How do I know when to use this form?
- 1. Conference Participants: Essential for individuals attending the conference.
- 2. Travel Coordinators: Used by those managing travel logistics for groups.
- 3. International Attendees: Necessary for participants traveling from abroad needing accommodation.
Frequently Asked Question
How do I fill out the hotel reservation form?
Start by entering your personal and accommodation details, choose your payment method, and review before submitting.
What payment methods are accepted?
You can pay by credit card or bank transfer as specified in the form.
Is there a deadline for submissions?
All forms must be submitted by 15 September 2005.
Can I edit the PDF after downloading?
Yes, you can edit the PDF on PrintFriendly before downloading.
How will I know if my reservation is confirmed?
You will receive a confirmation fax after the deposit is processed.
What if I need to cancel my reservation?
Cancellation details and fees are outlined in the form.
Can I fill out the form online?
Currently, you need to print and fax the form to submit it.
Is breakfast included in the reservation?
You can choose to include breakfast when filling out the form.
What information do I need for the bank transfer?
You will need to know the bank details provided in the form.
Where can I find the hotel list with prices?
The hotel list is included with the reservation form.
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