IEMA Request for Exercise Design Approval Form
This form assists local jurisdictions in fulfilling the exercise planning requirements of 29 Illinois Administrative Code part 301. It must be submitted to the IEMA Regional Office at least 30 days prior to the exercise. For state agency participation requests, a 60-day advance notice is required.
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How do I fill this out?
To fill out this form, follow the detailed instructions provided for each section. Ensure all required fields are filled accurately and completely. Submission deadlines should be adhered to for proper processing.
How to fill out the IEMA Request for Exercise Design Approval Form?
1
Enter the organization and jurisdiction information.
2
Provide contact details including phone number and email.
3
Indicate if it is a mandated or non-mandated emergency management agency.
4
Complete exercise information such as date, time, type, and location.
5
Detail the exercise scenario, objectives, and core capabilities.
Who needs the IEMA Request for Exercise Design Approval Form?
1
Local emergency management agencies need this form to plan and execute training exercises.
2
Organizations seeking state agency participation in their exercises need to complete this form.
3
Municipalities aiming to meet state exercise planning requirements will require this form.
4
Counties looking to incorporate exercise scenarios into their preparedness plans need this form.
5
Accredited and certified emergency management agencies use this form for official exercise approvals.
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What are the instructions for submitting this form?
Submit the completed form to your IEMA Regional Office at least 30 days before the exercise date. If requesting state agency participation, notify IEMA 60 days in advance. Submit via email, fax, online submission forms, or mail to the appropriate regional office address. Make sure all required fields are accurately filled and documents are signed before submission.
What are the important dates for this form in 2024 and 2025?
Ensure to submit the form to IEMA Regional Office at least 30 days prior to the exercise date. If seeking state agency participation, notify IEMA at least 60 days in advance.
What is the purpose of this form?
The IEMA Request for Exercise Design Approval Form is essential for local jurisdictions to meet state exercise planning requirements. It allows agencies to plan, execute, and gain approval for their training exercises accurately. This form is also necessary for those seeking participation from state agencies in their exercises.
Tell me about this form and its components and fields line-by-line.
- 1. Organization: Enter the name of the agency or organization requesting the Exercise Design Approval.
- 2. Jurisdiction: Choose the relevant jurisdiction type (municipality/county/state/other).
- 3. Point of Contact: Provide the name of the person responsible for the exercise.
- 4. Phone Number: Enter the contact phone number for the point of contact.
- 5. Email: Provide the email address for the point of contact.
- 6. County/City Emergency Management Only: Complete this section if the applicant is an Emergency Management Agency.
- 7. Date Request Sent to IEMA: Enter the date the form was sent to the IEMA Regional Office.
- 8. IEMA Region: Select the appropriate IEMA Region for the exercise.
- 9. Request State Participation: Indicate whether state agency participation is requested and describe the purpose.
- 10. Exercise Information: Provide details about the exercise date, time, type, location, and mission area.
- 11. Exercise Scenario: Detail the primary hazard type and describe the scenario.
- 12. Exercise Objectives and Core Capabilities: List exercise objectives and link them with core capabilities.
- 13. IEMA Approval: This section is for IEMA internal use only to approve the exercise design.
What happens if I fail to submit this form?
Failure to submit this form on time may result in delays or denial of your exercise approval request.
- Potential Delays: Delays in processing your exercise approval request, impacting planning and execution timelines.
- Denial of Request: Your request for exercise approval may be denied, affecting your ability to meet training requirements.
- Missed State Participation: Missing the submission deadline could prevent state agencies from participating in your exercise.
How do I know when to use this form?
- 1. Exercise Planning: For local jurisdictions planning training exercises.
- 2. State Agency Participation: When state agency involvement in an exercise is needed.
- 3. Meeting State Requirements: To ensure compliance with Illinois Administrative Code part 301.
- 4. Accredited Agencies: For accredited emergency management agencies needing exercise approvals.
- 5. Preparedness Planning: To incorporate exercise scenarios into preparedness plans.
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What happens if I miss the submission deadline?
Failure to submit the form on time may result in delays or denial of exercise approval requests.
Who needs to use this form?
Local jurisdictions, emergency management agencies, and organizations seeking state agency participation in their exercises use this form.
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