To submit the completed staff records checklist, please ensure it is signed by the authorized personnel. You can submit it via email to the EEC office or fax it to the appropriate department. For physical submissions, send the checklist to the designated EEC regional office address provided on their website.

Key submission deadlines for staff records are typically aligned with program start dates and regulatory review periods. Ensure that all records are updated continually to reflect the current staff for compliance audits in 2024 and 2025. Always verify specific deadlines with the Massachusetts Department of Early Education and Care.

The purpose of the Massachusetts EEC Staff Records Checklist is to streamline the record-keeping processes for early education programs. It serves as a vital tool for ensuring that all necessary staff documentation is collected and maintained. By following this checklist, programs can comply with state regulations and provide quality educational experiences.

• 1. Staff Full Name: The complete name of the staff member.
• 2. Position: The role or job title of the staff member.
• 3. Date of Birth: Birthdate for identification and MMR documentation.
• 4. Date of Hire: The date the staff member was hired.
• 5. BRC Status: Indicates if the staff member's background review is suitable or provisional.
• 6. BRC Suitability Date: Date of the last suitability determination.
• 7. Physical Examination: Date of the most recent physical examination.
• 8. MMR Vaccination: Status of MMR vaccinations for the staff member.
• 9. Certifications and Licenses: Documentation of any relevant certifications or licenses.
• 10. Professional Development: Record of professional development and training completed.

Failing to submit this form can lead to compliance issues with state regulations. Programs may face penalties or be unable to operate without proper staffing documentation. It is critical to ensure timely submission of all required documents to avoid disruptions.

• Non-compliance Penalties: Programs may incur fines for not meeting state record-keeping standards.
• Operational Interruptions: Lack of documentation can result in program suspension or closure.
• Inability to Hire Staff: Without proper records, programs may be unable to employ qualified staff members.

• 1. New Staff Enrollment: Use this form to gather necessary documents for new hires.
• 2. Annual Audits: Required during annual compliance audits.
• 3. Staff Training Updates: Use this form to document ongoing professional development.