North Carolina New Hire Reporting Form
The North Carolina New Hire Reporting Form is required by law to report information about newly hired, rehired, or returning to work employees. Employers can complete this form, submit a copy of the employee's IRS W-4 form, or submit the information by magnetic tape or floppy diskette. The form must be submitted within 20 days of the date of hire or rehire to avoid fines.
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How do I fill this out?
To fill out the North Carolina New Hire Reporting Form, gather all necessary employee and employer information. Follow the instructions carefully, ensuring all required fields are completed accurately. Once finished, submit the form following the provided submission guidelines.
How to fill out the North Carolina New Hire Reporting Form?
1
Gather required employee and employer information.
2
Complete the employer information section.
3
Complete the employee information section.
4
Enter the date of hire and date of birth.
5
Submit the completed form using the provided guidelines.
Who needs the North Carolina New Hire Reporting Form?
1
Employers in North Carolina hiring new employees.
2
Employers rehiring former employees.
3
Employers with employees returning to work.
4
Payroll departments for accurate record-keeping.
5
HR departments for compliance with state regulations.
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What are the instructions for submitting this form?
Submit the completed North Carolina New Hire Reporting Form to the following address: North Carolina New Hire Reporting Program, P.O. Box 90369, East Point, GA 30364-0369. You may also call 1-888-514-4568 for information about submitting electronically, or visit www.ncnewhires.com to report new hires online. Make sure all required fields are completed accurately to avoid fines. Ensure timely submission within 20 days of the date of hire or rehire.
What are the important dates for this form in 2024 and 2025?
Reports must be submitted within 20 days of the date of hire or rehire for the years 2024 and 2025.
What is the purpose of this form?
The North Carolina New Hire Reporting Form is used to report information about newly hired or rehired employees, as required by state law. This form helps the state maintain accurate employment records for tracking and compliance purposes. Employers are required to submit this form within 20 days of the employee's hire or rehire date to avoid fines.
Tell me about this form and its components and fields line-by-line.
- 1. Federal Employer ID Number (FEIN): Enter the same FEIN used to report the employee's quarterly wages.
- 2. State ID: Enter the employer's State ID number.
- 3. Employer Name: Include the full name of the employer, including the middle initial.
- 4. Employer Payroll Address: Provide the address used for payroll purposes.
- 5. Employer City: Enter the city of the employer's payroll address.
- 6. Employer State: Enter the state of the employer's payroll address.
- 7. Zip Code: Provide the 5-digit zip code of the employer's payroll address.
- 8. Employer Phone: Provide the employer's phone number (optional).
- 9. Email Address: Enter the employer's email address.
- 10. Employee Social Security Number (SSN): Provide the social security number of the employee.
- 11. Employee Name: Include the full name of the employee, including the middle initial.
- 12. Employee Address: Provide the address of the employee.
- 13. Employee City: Enter the city of the employee's residence.
- 14. Employee State: Enter the state of the employee's residence.
- 15. Employee Zip Code: Provide the 5-digit zip code of the employee's residence.
- 16. Date of Hire: Enter the date the employee was hired.
- 17. Date of Birth: Enter the date of birth of the employee.
What happens if I fail to submit this form?
Failure to submit the North Carolina New Hire Reporting Form can result in penalties and fines. It is essential to report new hires within the required timeframe to avoid compliance issues.
- Penalties: Employers may face monetary penalties for late or missing submissions.
- Compliance Issues: Failing to submit can lead to compliance problems with state regulations.
How do I know when to use this form?
- 1. New Hire: Use this form when hiring a new employee.
- 2. Rehire: Use this form when rehiring a former employee.
- 3. Return to Work: Use this form when an employee returns to work after a break.
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