Edit, Download, and Sign the NYS Fleet Management System User Request Form
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How do I fill this out?
To fill out this form, simply complete the required fields in Section 1 with the user's information, and select the appropriate role in Section 2. Make sure to obtain the authorizer's information and a signature at the bottom of the form. After completing the form, submit it via email or fax.
How to fill out the NYS Fleet Management System User Request Form?
1
Enter user information in Section 1.
2
Select the appropriate role in Section 2.
3
Provide last five digits of NY Drivers ID.
4
Obtain authorizer's information and signature.
5
Submit the completed form via email or fax.
Who needs the NYS Fleet Management System User Request Form?
1
Agency fleet coordinators need it to request user access.
2
Transportation coordinators use it to manage vehicle information.
3
Auditors require it for higher level access requests.
4
DOT users need it for manual fuel entry requests.
5
Administrators use it to delete user access.
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What are the instructions for submitting this form?
After completing the form, submit it via email to ogs.sm.AcctMgmt.NYFleet@ogs.ny.gov or fax to 518-457-7263. Alternatively, you can mail the form to the Office of General Services, Fleet Management, NYS OGS Building, Corning Tower, Empire State Plaza, Albany, NY 12242. Ensure all fields are accurately completed and the form is signed by the designated authorizer.
What are the important dates for this form in 2024 and 2025?
Check form submission deadlines for 2024 and 2025 on our website for timely processing.
What is the purpose of this form?
The purpose of the NYS Fleet Management System User Request Form is to facilitate user access requests for New York State agency fleet coordinators. This form must be completed by the agency's designated representative and submitted for approval. By using this form, agencies can manage user roles, ensure proper access to the system, and maintain accurate records of user credentials.
Tell me about this form and its components and fields line-by-line.
- 1. User First Name: Enter the first name of the user requesting access.
- 2. User Last Name: Enter the last name of the user requesting access.
- 3. Phone Number: Provide the user's phone number with area code and extension.
- 4. Email: Enter the user's email address for communication and credential delivery.
- 5. Organization Name: Provide the name of the organization or agency the user belongs to.
- 6. Agency Code: Enter the specific code assigned to the user's agency.
- 7. SFS Code: Enter the SFS code if applicable.
- 8. Office Address: Provide the full office address including city, state, and zip code.
What happens if I fail to submit this form?
Failure to submit this form may result in delays or inability to access the NYS Fleet Management System.
- Access Denied: Without this form, users may not receive credentials to access the system.
- Operational Delays: Failure to submit may cause delays in fleet coordination activities.
- Record Inaccuracy: Lack of submission may lead to inaccurate user records within the system.
How do I know when to use this form?
- 1. New User Request: Complete the form to add a new user to the system.
- 2. Change User Role: Use the form to modify the role of an existing user.
- 3. Delete User Access: Submit the form to remove a user's access from the system.
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