Online Event and Alcohol Registration Form Guidelines
This file provides guidelines and instructions for registering events and alcohol forms online at Bucknell University. It includes details on how to fill out the event registration form, alcohol form, and additional requirements for social Greek organizations. This document is essential for students planning to host events with alcohol on campus.
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How do I fill this out?
To fill out the registration form, start by logging into your mybucknell account. Then, navigate to the online form and begin entering the required event details such as chapter name, event name, and date. Ensure all mandatory fields, marked with an asterisk, are completed before submission.
How to fill out the Online Event and Alcohol Registration Form Guidelines?
1
Log in to mybucknell.
2
Navigate to the online form.
3
Enter required event details marked with an asterisk.
4
Provide additional information about the event.
5
Review and submit the form.
Who needs the Online Event and Alcohol Registration Form Guidelines?
1
Students hosting campus events with alcohol need this form for official registration.
2
Greek life organizations must use this form to adhere to university policies.
3
Event planners seeking university approval need this document to register their events.
4
Social event organizers on campus must comply with liquor control policies.
5
University staff coordinating student events may require this form for approval.
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Select the edit option to start making changes.
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Fill in or modify the required fields and information.
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What are the instructions for submitting this form?
Submit the completed form online via the Bucknell University event registration portal. For any questions or further assistance, contact the Office of the Deans of Students at deanstu@bucknell.edu or call (570) 577-1601. Ensure all required fields are filled and the form is signed before submission.
What are the important dates for this form in 2024 and 2025?
Important dates for event and alcohol registration in 2024 and 2025 will be announced by the university. Please refer to the Bucknell University calendar and event scheduling guidelines for specific deadlines.
What is the purpose of this form?
The purpose of the event and alcohol registration form is to ensure compliance with Bucknell University's policies for hosting events on campus. This process helps maintain a safe and organized environment for all participants. By filling out this form, event organizers provide critical details and acknowledge adherence to university regulations.
Tell me about this form and its components and fields line-by-line.
- 1. Name of Chapter: Input the name of the hosting chapter.
- 2. Event Name: Enter the name of the event.
- 3. Event Theme: Specify the theme of the event.
- 4. Event Type: Select the type of event.
- 5. Description of Event: Provide a brief description of the event, up to 250 characters.
- 6. Date of Event: Indicate the starting date of the event.
- 7. End Date: Indicate the ending date of the event.
- 8. Door Access: Specify if door access is needed for the event, setup, and cleanup.
- 9. Start Time: Indicate the starting time of the event.
- 10. End Time: Indicate the ending time of the event.
- 11. Co-Hosting Organization: Specify if there is a co-hosting organization.
- 12. Alcohol Served: Indicate if alcohol will be served at the event.
- 13. Source of Entertainment: Specify if there will be any entertainment at the event.
- 14. Guest List: Indicate who is invited to the event.
- 15. Number of Attendees: Estimate the number of attendees.
- 16. Admission Fee: Indicate if there is an admission fee.
- 17. Save: Save the form at any point to continue later.
- 18. Save and Continue: Save the form and proceed to the next section.
- 19. Sign and Date: Sign and date to acknowledge the university's policies and agree to abide by them.
What happens if I fail to submit this form?
Failure to submit this form will result in the event being unregistered and unapproved.
- Event Unregistered: The event will not be officially recognized by the university.
- Lack of Compliance: The event may not comply with university standards and regulations.
- Potential Penalties: The hosting organization may face penalties for not following proper procedures.
How do I know when to use this form?
- 1. Planning an Event: When you are in the planning stages of an event where alcohol will be served.
- 2. Registering an Event: When you need to register an event with the university for approval.
- 3. University Recognition: When your event needs to be recognized and approved by Bucknell University.
- 4. Compliance with Policies: When you need to ensure the event complies with university regulations.
- 5. Organizing a Greek Event: When a Greek organization is hosting an event that requires official registration.
Frequently Asked Question
How do I fill out the event registration form?
Log in to mybucknell, navigate to the online form, and fill in the required details marked with an asterisk.
What happens if I don't complete the required fields?
The form will not allow you to proceed until all mandatory fields are filled out.
Can I save a draft of the form?
Yes, you can save a draft and return to complete it within two weeks.
How do I know if my event is approved?
Check the status of your event under the 'Submitted Events' section of the online form.
What type of alcohol is allowed at events?
Only 'BYOB' social events with pre-determined guest lists are permitted. Hard alcohol is not allowed at fraternity functions.
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Will my draft be saved indefinitely?
No, drafts will be deleted automatically if not submitted within two weeks from the last edit.
Can non-university alcohol distributors serve at the event?
You need to provide details about the alcohol distributors on the form for approval.
