Quarterly Contribution Return and Report of Wages
This file contains the instructions and form for employers to report quarterly wages and contributions to the Employment Development Department of California. It includes details on completing the form, the information needed, and where to submit the form. It is essential for compliance with state tax and wage reporting requirements.
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How do I fill this out?
To fill out the Quarterly Contribution Return and Report of Wages (DE 9), you'll need to gather specific information about your business and employees. Follow these steps carefully to ensure accuracy and timely submission. The detailed instructions provided here will guide you through the process.
How to fill out the Quarterly Contribution Return and Report of Wages?
1
Gather all required business and employee wage information.
2
Fill out each item on the form according to the provided instructions.
3
Double-check for accuracy and completeness before submission.
4
Sign and date the form to certify the information provided.
5
Submit the form to the designated address or online portal.
Who needs the Quarterly Contribution Return and Report of Wages?
1
Business owners who need to report quarterly employee wages and contributions.
2
Accountants responsible for preparing and submitting wage reports for clients.
3
HR professionals managing payroll and tax compliance for organizations.
4
Employers who have paid wages and withheld taxes for employees in California.
5
Tax preparers who assist businesses in complying with state tax laws and regulations.
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Click on the text fields to enter or modify information.
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Use the tool options to add text, checkmarks, or correct errors.
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Review your changes for accuracy and completeness.
5
Save and download the edited form for submission.
What are the instructions for submitting this form?
Submit the completed DE 9 Form to the California Employment Development Department. You can mail it to P.O. Box 826276, Sacramento, CA 94230-6276, or use the online submission portal on the EDD's website. For inquiries, contact the Taxpayer Assistance Center at (888) 745-3886. Ensure you include all necessary information and signatures before submission.
What are the important dates for this form in 2024 and 2025?
For the DE 9 Form, quarterly reports are typically due on April 30, July 31, October 31, and January 31 for the respective quarters in both 2024 and 2025. Ensure timely submission to avoid penalties and interest charges.
What is the purpose of this form?
The purpose of the DE 9 Form is for employers to report quarterly wages paid to employees and the corresponding Unemployment Insurance (UI), Employment Training Tax (ETT), State Disability Insurance (SDI), and California Personal Income Tax (PIT) withholdings. This form ensures that employers are complying with state tax laws and accurately reporting employment-related taxes. Timely submission of the DE 9 Form is crucial for avoiding penalties and maintaining good standing with the Employment Development Department of California.
Tell me about this form and its components and fields line-by-line.
- 1. Employer Account Number: The unique identifier assigned to your business by the state.
- 2. Federal Employer Identification Number (FEIN): The number assigned to your business by the federal government for tax purposes.
- 3. Total Subject Wages Paid: The total wages paid to all employees during the quarter that are subject to UI, ETT, SDI, and PIT.
- 4. UI Contributions: The calculated amount of Unemployment Insurance contributions based on the taxable wages and UI rate.
- 5. ETT Contributions: The calculated amount of Employment Training Tax contributions based on the taxable wages and ETT rate.
- 6. SDI Contributions: The calculated amount of State Disability Insurance contributions withheld from employee wages.
- 7. PIT Withheld: The total amount of California Personal Income Tax withheld from employee wages during the quarter.
- 8. Subtotal: The sum of UI, ETT, SDI contributions, and PIT withheld.
- 9. Paid Contributions: The total amount of contributions and withholdings already paid for the quarter.
- 10. Total Taxes Due or Overpaid: The difference between the subtotal and the paid contributions, indicating either the amount due or overpayment.
- 11. Signature: The preparer's or responsible individual's signature, including title, telephone number, and date.
What happens if I fail to submit this form?
Failing to submit the DE 9 Form on time can lead to penalties and interest charges. It is essential to comply with the submission deadlines to avoid additional costs and potential legal issues.
- Penalties: A 10% penalty of the unpaid contributions and California PIT withheld will be charged for late submissions.
- Interest Charges: Interest will accrue on any unpaid contributions and withheld taxes until they are fully paid.
- Legal Issues: Failure to comply with state tax laws may result in further legal action from the Employment Development Department.
How do I know when to use this form?
- 1. Quarterly Reporting: Submit the form every quarter to report employee wages and related taxes.
- 2. No Payroll Quarter: Even if you had no payroll for the quarter, you must submit the form indicating no wages paid.
- 3. Out of Business: If you closed your business, submit the form within ten days of closing to report final wages and taxes.
- 4. Employee Changes: Use the form to report any changes in employee wages, UI, ETT, SDI, or PIT withholdings.
- 5. Compliance: Ensure compliance with the California Employment Development Department's tax reporting requirements.
Frequently Asked Question
What is the DE 9 Form?
The DE 9 Form is used by employers to report quarterly wages and contributions to the Employment Development Department of California.
How do I fill out the DE 9 Form?
Gather required business and employee wage information, follow the provided instructions, and fill out each item accurately before submitting the form.
Can I edit the DE 9 Form on PrintFriendly?
Yes, you can use PrintFriendly's PDF editor to modify the DE 9 Form by adding or correcting information in the specified fields.
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Use PrintFriendly's signature tool to add your electronic signature directly onto the DE 9 Form for easy submission.
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Yes, you can share your completed DE 9 Form via email or generate a shareable link using PrintFriendly's sharing options.
What information is needed to fill out the DE 9 Form?
You will need your business and employee wage information, including employer account number, federal identification number, and wage details for the quarter.
How can I ensure the accuracy of the information on the DE 9 Form?
Double-check all entered information for accuracy and completeness before submitting the form to avoid penalties and interest charges.
Where do I submit the completed DE 9 Form?
Submit the completed form to the designated address or the online portal as specified in the form instructions.
What happens if I don't submit the DE 9 Form on time?
Failing to submit the form on time may result in penalties and interest charges as per the California Unemployment Insurance Code.
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