Complete the Room Rental Allocation Form with all required information about the landlord, property, current tenants, and proposed new tenants. Ensure all fields are accurately filled out, and sign the form to certify the provided information. Submit the form along with the room rental packet to RAProoms@hra.nyc.gov or through an online submission portal if available.

The form does not specify any important dates for 2024 and 2025. Ensure timely submission to comply with housing regulations.

The Room Rental Allocation Form is crucial for ensuring compliance with New York City's housing regulations, especially when dealing with the CityFHEPS or SOTA programs. It requires landlords to provide details about the property, current tenants, and any tenant relocations to ensure no violations of the Housing Maintenance Code. Accurate completion of this form helps DSS allocate rental payments appropriately and conduct necessary property walkthroughs. For landlords, this form helps track and manage rental units occupied by CityFHEPS or SOTA recipients, ensuring that no unauthorized occupancy or payment discrepancies occur. It requires landlords to report any changes in tenancy status, such as tenants moving out or shifting to another room, which DSS must verify. This process helps maintain transparency and organization in rental property management and ensures the proper use of housing assistance funds. By submitting this form along with the room rental packet, landlords facilitate the smooth transition of new tenants into their properties. It serves as a formal record that the landlord has adhered to all necessary guidelines and regulations. This compliance ultimately supports the overarching goal of providing safe and secure housing for individuals in need through the CityFHEPS and SOTA programs.

• 1. Landlord Information: Includes the landlord's name.
• 2. Property Address: Contains the full address of the property, including apartment number and phone.
• 3. Current Room Allocation: Lists details about the tenants in each room, including if they are on the initial lease, their HRA status, cash assistance number, date moved in, and payment status.
• 4. Report Any Payments For Tenants No Longer Living In The Residence: Requires details about former tenants, including room number, type of payment, former tenant name, date left, and whether possessions are still in the room or in storage.
• 5. Proposed New Tenant Assignment: Details the room number and name of any proposed new tenant.
• 6. Landlord Signature and Date: Requires the landlord's signature and the date to certify the accuracy of the provided information.

Failure to submit the Room Rental Allocation Form can lead to issues with tenant placement and rental payment processing. It is essential to ensure all documentation is accurate and submitted promptly.

• Payment Delays: Payments may be delayed or stopped if the form is not submitted.
• Non-Compliance: The landlord may be found in violation of housing regulations, leading to potential legal actions.
• Tenant Inconvenience: Tenants may face delays in moving into the property, causing inconvenience and potential housing instability.

• 1. New Tenant Move-In: Submit the form when a new tenant is moving into a room in your property.
• 2. Tenant Relocation: Use the form to report any tenant relocations within the same property.
• 3. Payment Reporting: Complete the form to report any payments for tenants who no longer reside in the property.
• 4. Compliance Verification: Ensure compliance with DSS regulations by submitting accurate tenant and property details.
• 5. Walkthrough Requests: Request a walkthrough for any new room assignments that have not been previously inspected by DSS.