Shipper's Letter of Instruction / Air Waybill Form
This form serves as a document for shippers to detail the instructions and information required for shipping goods via UPS Supply Chain Solutions, Inc. It includes fields for the shipper's details, consignee's information, and other key shipping instructions. The form ensures compliance with export regulations and facilitates the shipping process.
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How do I fill this out?
To fill out this form, start by entering the U.S. Principal Party in Interest (USPPI) details, including name and address. Next, provide the Ultimate Consignee's information and any intermediate consignee details. Complete the remaining fields as per the form's requirements, ensuring accuracy and completeness.
How to fill out the Shipper's Letter of Instruction / Air Waybill Form?
1
Enter the U.S. Principal Party in Interest (USPPI) details.
2
Provide the Ultimate Consignee's information.
3
Include any Intermediate Consignee details.
4
Complete the remaining fields as per the form's requirements.
5
Review and ensure accuracy before submission.
Who needs the Shipper's Letter of Instruction / Air Waybill Form?
1
Exporters who need to provide detailed shipping instructions for their goods.
2
Businesses shipping goods internationally via UPS Supply Chain Solutions.
3
Customs brokers who require accurate shipping documentation.
4
Logistics managers coordinating shipments to various destinations.
5
Legal entities ensuring compliance with export regulations.
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1
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What are the instructions for submitting this form?
Submit this form along with your shipment details to UPS Supply Chain Solutions, Inc. Make sure to include all necessary attachments and documents. For online submissions, use the provided online forms and email the completed documents to the UPS Supply Chain Solutions support email. For physical submissions, send the completed form and documents to UPS Supply Chain Solutions, Inc., 12380 Morris Road, Alpharetta, GA 30005. Always review the form for completeness and accuracy before submission.
What are the important dates for this form in 2024 and 2025?
There are no specific dates mentioned for submission of this form in 2024 and 2025. Ensure timely submission as per your shipping schedule and compliance requirements.
What is the purpose of this form?
The purpose of the Shipper's Letter of Instruction / Air Waybill form is to provide detailed shipping instructions and necessary information for shipping goods via UPS Supply Chain Solutions. This form facilitates the documentation required to comply with export regulations and ensures that all parties involved in the shipment have accurate information. By completing this form, shippers can streamline the process, avoid delays, and ensure that their shipments are handled correctly and efficiently. The form also serves as a legal document that outlines the terms and conditions of the shipment, protecting the interests of both the shipper and the consignee. Properly filling out this form helps in maintaining compliance with international trade laws and regulations, reducing the risk of penalties or shipping delays.
Tell me about this form and its components and fields line-by-line.
- 1. U.S. Principal Party in Interest (USPPI): Complete name and address of the USPPI.
- 2. USPPI EIN (IRS) OR ID NO.: The EIN or IRS identification number of the USPPI.
- 3. Ultimate Consignee: Complete name and address of the ultimate consignee.
- 4. Consignee Contact, Telephone: Contact details and phone number of the consignee.
- 5. Intermediate Consignee: Complete name and address of the intermediate consignee.
- 6. Forwarding Agent: Details of the forwarding agent, typically UPS Supply Chain Solutions, Inc.
- 7. USPPI Reference NO.: The reference number for the USPPI.
- 8. ZIP CODE: The ZIP code for the provided addresses.
- 9. CHECK SERVICES: Options for various UPS services such as Next Day delivery.
- 10. SHIPPER REQUESTS INSURANCE: Enter 'Yes' and the amount, or 'No'.
- 11. DECLARED VALUE FOR CARRIAGE: The declared value for the shipment's carriage.
- 12. PCS: Number of pieces in the shipment.
- 13. Domestic or Foreign (D/F): Indicate if the shipment is domestic or foreign.
- 14. Schedule B / HTSUS Number and Description: Provide the Schedule B or HTSUS number and description of the goods.
- 15. Quantity in Schedule B / HTSUS Unit(s) and/or DDTC Qty & UOM: Quantity values in the specified units and measures.
- 16. DDTC SME: Indicate 'Y' if the item is a SME (Special Military Equipment).
- 17. DDTC License line #: Applicable DDTC license line number.
- 18. DDTC Registration Number: Applicable DDTC registration number.
- 19. DDTC ACM #: Applicable DDTC ACM number.
- 20. Export Information Authorization: Authorization for the forwarder to act as Forwarding Agent.
- 21. Certification: Certify the statements made and information provided.
- 22. USPPI E-mail address: Email address of the USPPI.
- 23. USPPI Telephone No.: Telephone number of the USPPI.
- 24. Duly authorized officer or employee: Printed name of the authorized officer or employee.
- 25. Signature: Signature of the authorized officer or employee.
- 26. Title: Title of the authorized officer or employee.
- 27. Date: Date of signing the form.
- 28. AIR FREIGHT SERVICES: Details of the air freight services requested.
- 29. Form of Payment: Select the payment method for the charges.
- 30. BILL TO (3rd PARTY) NAME & ADDRESS: Billing information for the third party.
- 31. In-Bond Type: Specify the in-bond type.
- 32. Entry #: The entry number for the shipment.
- 33. Shipping Weight (KGs): Total shipping weight in kilograms.
- 34. ECCN / EAR99 or USML Category: Provide the ECCN, EAR99, or USML category, if applicable.
- 35. Export License #, Lic. Exception Symbol, or DDTC Exempt #: Details of the export license, exception symbol, or DDTC exemption.
- 36. Value at the port of Export (USD): Shipment value at the port of export in USD.
- 37. License Value (USD): License value amount, if applicable.
- 38. Documents Attached: List attached documents, like consular invoice, insurance certificate, etc.
- 39. Documents to be Prepared: List documents that need to be prepared.
- 40. Unit of Measure: Specify the unit of measure.
What happens if I fail to submit this form?
Failure to submit this form can result in delays or penalties related to your shipment. Compliance with export regulations may be compromised, leading to legal and logistical challenges.
- Shipping Delays: Delays can occur due to incomplete or missing documentation, affecting delivery schedules.
- Penalties: Shippers may incur fines or penalties for failing to comply with export regulations.
- Compliance Issues: Non-compliance with legal and customs requirements can result in shipment holds or seizures.
- Logistical Problems: Improper documentation can lead to logistical issues, including misrouted or lost shipments.
- Increased Costs: Additional costs may arise from resolving documentation-related challenges and delays.
How do I know when to use this form?
- 1. Domestic Shipping: When shipping goods within the country.
- 2. International Shipping: For shipments destined for foreign countries.
- 3. Compliance with Export Regulations: To meet legal and regulatory requirements for export.
- 4. Comprehensive Shipping Instructions: To provide detailed instructions for the handling and delivery of shipments.
- 5. Accurate Documentation: Ensures all parties have the correct information for processing the shipment.
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What kind of details should I enter in the USPPI section?
Enter the complete name and address of the U.S. Principal Party in Interest (USPPI) in the designated section of the form.
How do I ensure the accuracy of the information on the form?
Review each field carefully before finalizing the form to ensure all details are complete and accurate.
Can I use this form for international shipments?
Yes, this form is designed for both domestic and international shipments via UPS Supply Chain Solutions.
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Do I need to complete all fields on the form?
While some fields are optional, ensure that all required fields, especially those highlighted, are completed accurately.
