Application for PhD Convocation Admission Form
This document serves as an application for Ph.D. candidates seeking admission to convocation. It requires personal details, supervisor information, and thesis submission requirements. Ensure all sections are filled accurately to prevent delays in processing.
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How do I fill this out?
To fill out the application form, begin by entering your personal details as indicated. Make sure to upload a recent passport-sized photograph where specified. Finally, verify all information before submission to ensure completeness.
How to fill out the Application for PhD Convocation Admission Form?
1
Start by providing your personal and contact information.
2
Affix your recent passport-sized photograph in the designated space.
3
Enter your academic details, including your degree and specialization.
4
Indicate your submission preferences for the thesis.
5
Review the completed form before submitting.
Who needs the Application for PhD Convocation Admission Form?
1
Ph.D. candidates preparing for their graduation ceremony.
2
Research scholars who have completed their thesis.
3
Students requiring a formal acknowledgment of their completion.
4
Individuals wanting to enter the convocation event.
5
Supervisors of Ph.D. candidates needing to validate their students' applications.
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What are the instructions for submitting this form?
To submit this form, you can email it to the designated convocation office at convocation@srmuniv.edu.in. Alternatively, fax your application to +91-XXXX-XXXX. Physical applications can be mailed to the Office of the Controller of Examinations, SRM Institute of Science and Technology, 123 Main St, Chennai, Tamil Nadu, 600XXX. Ensure to keep a copy of your submission for your records.
What are the important dates for this form in 2024 and 2025?
Important dates for the submission of your application form include the application opening and closing dates, which will be announced by the institution for each academic year. Ensure to check your department for specific deadlines related to your graduation cohort. Early submissions are recommended to avoid any last-minute issues.
What is the purpose of this form?
The primary purpose of this form is to formally apply for the Ph.D. convocation, allowing candidates to participate in the graduation ceremony. This process ensures that all necessary documentation regarding the candidate's academic journey is completed and submitted. It also serves as a verification tool for the university to confirm the eligibility of all candidates for graduation.
Tell me about this form and its components and fields line-by-line.
- 1. Name of the research scholar: Full name of the Ph.D. candidate as registered.
- 2. Registration Number: Unique number assigned to each candidate.
- 3. Sex: Gender identification of the candidate.
- 4. Duration of the Course: Total length of the PhD program.
- 5. Date of Birth: Candidate's birth date in DD-MM-YYYY format.
- 6. Subject / Specialization: Area of research and study.
- 7. Permanent address: Candidate's official residence.
- 8. Name of the Supervisor(s): Supervisor(s) overseeing the research work.
- 9. E-Mail ID: Contact email of the candidate.
- 10. Date of Viva - Voce: Date of the final thesis defense.
What happens if I fail to submit this form?
Failure to submit the application form in a timely manner may result in your inability to participate in the convocation ceremony. Additionally, not meeting the submission guidelines could lead to rejection of your application, delaying your graduation process. It is crucial to adhere to all requirements and deadlines announced by the university for successful submission.
- Delay in Graduation: Not submitting the form on time may postpone your graduation.
- Ineligibility for Convocation: Missing the deadline can result in being uneligible to participate in the ceremony.
- Loss of Documentation: Incomplete submissions may lead to loss of important academic records.
How do I know when to use this form?
- 1. Ph.D. Graduation Application: Use this form to apply for your graduation after completing all academic requirements.
- 2. Convocation Attendance: This form is necessary to secure your place in the graduation ceremony.
- 3. Thesis Submission Confirmation: Utilize this form to confirm your thesis submission for graduation approval.
Frequently Asked Question
How do I fill out the application form?
Begin by entering your personal information and academic details.
What should I do if I forgot my registration number?
You can contact your department to retrieve your registration number.
Can I submit the form without a photograph?
No, the application will not be accepted without a recent photograph affixed.
How do I know if my submission was successful?
You will receive a confirmation email once your application is processed.
Are there any fees associated with the application?
No fees are required for submitting the convocation application.
What if I make a mistake on the form?
You can edit your form until you officially submit it.
When is the deadline for submission?
The specific deadlines will be announced each semester.
Can I apply for the degree in absentia?
Yes, you have the option to opt for obtaining the degree in absentia.
Is it necessary to submit a hard copy of the thesis?
Yes, a hardbound copy of the corrected thesis must be submitted.
What happens if I miss the submission deadline?
Late submissions may not be considered for the upcoming convocation.
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