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How do I fill this out?
To fill out this form, start by checking the appropriate request type. Then, enter your personal and departmental information as required. Finally, ensure you provide necessary justifications for any limit adjustments requested.
How to fill out the CalPolyPomona US Bank Corporate Travel Card Application?
1
Check the correct request type at the top of the form.
2
Fill in your personal information in the cardholder section.
3
Specify any credit or transaction limit adjustments if needed.
4
Review the default chartfield information and update if necessary.
5
Sign the acknowledgment section and submit the application.
Who needs the CalPolyPomona US Bank Corporate Travel Card Application?
1
University employees who frequently travel for university purposes need this card to manage travel expenses.
2
Travel coordinators require this application to handle travel arrangements for departments.
3
Department heads may need to authorize card requests for their team members.
4
Finance department staff use this form to manage departmental travel budgets.
5
New employees in departments that require business travel will need to apply for this credit card.
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What are the instructions for submitting this form?
To submit this form, please complete all required fields and ensure your supervisor's signature is included. Send the finalized application via email to travel@cpp.edu. For any urgent requests or inquiries, contact the University Accounting Services directly.
What are the important dates for this form in 2024 and 2025?
The next application periods for the Corporate Travel Card are open continuously, but be aware of departmental budget cycles and deadlines in July for fiscal year planning.
What is the purpose of this form?
The main purpose of this form is to facilitate the application for the Corporate Travel Card. It streamlines the process for university employees to manage their travel expenses effectively. By having a dedicated travel card, employees can prepay necessary travel-related expenditures, ensuring compliance with university protocols.
Tell me about this form and its components and fields line-by-line.
- 1. Type of Request: Indicates whether it's a new account application or changes to an existing account.
- 2. Cardholder Information: Personal and departmental information required from the applicant.
- 3. Credit/Transaction Limit Adjustment: Requests adjustments for monthly and single transaction limits.
- 4. Default Chartfield: Information regarding the accounting chartfield to charge expenses.
- 5. Cardholder Acknowledgment: A section where the cardholder agrees to the terms of card usage and responsibilities.
- 6. Authorization: Requires signatures from approving officials for validation of the request.
What happens if I fail to submit this form?
Failure to submit this form will result in delays or inability to obtain a Corporate Travel Card. This can hinder the ability of employees to manage their travel expenses effectively.
- Travel Delays: Inability to prepay necessary travel expenses may result in delays during travel.
- Increased Personal Expense: Personal credit cards may need to be used, increasing the burden on employees.
- Budget Implications: Departments may struggle with budget management without the designated travel card.
How do I know when to use this form?
- 1. New Employee Applications: When a new employee starts and will require a travel card for business purposes.
- 2. Limit Adjustments: To request changes in credit limits based on travel frequency.
- 3. Cardholder Information Updates: For updates such as name changes or departmental transfers.
- 4. Closure of Accounts: When an employee separates from the university or no longer requires the card.
Frequently Asked Question
How do I apply for the Corporate Travel Card?
Fill out the application form with the required details and submit as instructed.
Who can request a Corporate Travel Card?
University employees and travel coordinators are eligible to request the card.
Can I edit my application after submission?
Once submitted, you cannot edit the application form directly. You may need to submit a new application for changes.
How long does it take to process my application?
Processing time may vary, but typically you will receive a response within a few business days.
What expenses can I use the card for?
The card can only be used for approved travel-related expenses, such as lodging and airfare.
What should I do if I lose my card?
Immediately report the loss to the issuing bank and your department's travel coordinator.
Is there a limit on how many times I can apply each year?
You may apply as needed, but frequent applications may require justification.
Can I use the card for personal expenses?
No, the card is strictly for business-related travel expenses.
What happens if I exceed my monthly limit?
You will be responsible for any charges that exceed the limit, and future applications may be reviewed closely.
Do I need to report my expenses?
Yes, a monthly reconciliation statement must be submitted for all expenses incurred.
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