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How do I fill this out?

Filling out the Cash Receipts Transmittal Form is straightforward. Begin by providing all required departmental information. Follow the instructions for recording cash and check details accurately.

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How to fill out the Cash Receipts Transmittal Form Completion Instructions?

  1. 1

    Designate the bank account for deposits.

  2. 2

    Complete the departmental information section.

  3. 3

    Record the cash and check details in their respective sections.

  4. 4

    Total the amounts accurately.

  5. 5

    Submit the form as instructed.

Who needs the Cash Receipts Transmittal Form Completion Instructions?

  1. 1

    Fund Accounting Staff: They need the form for processing cash deposits.

  2. 2

    Department Administrators: They require it to ensure accurate record-keeping.

  3. 3

    Finance Officers: The form is vital for verifying transaction details.

  4. 4

    Cashiers: They use this form to reconcile cash deposits.

  5. 5

    Accounts Receivable: They need it for tracking incoming funds.

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What are the instructions for submitting this form?

Submit the completed Cash Receipts Transmittal Form via email to fundaccounting@university.edu or fax it to (907) 450-8066. Alternatively, drop it off at the Fund Accounting office located in Suite 209 Butrovich Building, University of Alaska. Ensure all required fields are accurately filled out to avoid delays.

What are the important dates for this form in 2024 and 2025?

For the 2024 and 2025 fiscal years, ensure timely submission of the Cash Receipts Transmittal Form before departmental deadlines as set by the Fund Accounting office. Specific dates should be confirmed with the accounting department to align with budget cycles.

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What is the purpose of this form?

The Cash Receipts Transmittal Form is essential for documenting and processing cash deposits within departments. It ensures that all funds are accounted for accurately and are allocated to the appropriate general ledger accounts. Proper completion of this form facilitates transparent financial management and compliance with institutional policies.

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Tell me about this form and its components and fields line-by-line.

The Cash Receipts Transmittal Form comprises various fields for accurate data entry, including departmental details, amounts of currency, coin, and check information.
fields
  • 1. Department Name: Name of the department submitting the form.
  • 2. Prepared By: Name of the individual preparing the document.
  • 3. Date: Automatically updated to the current date.
  • 4. Money Distribution: Fields to input the quantities of currency and checks.
  • 5. General Ledger Distribution: Sections for specifying accounts to credit.

What happens if I fail to submit this form?

Failure to submit the Cash Receipts Transmittal Form can lead to inaccurate financial reporting. It may also delay the processing of funds, affecting departmental budgets and operations.

  • Delayed Processing: Funds may not be processed timely, disrupting financial workflows.
  • Inaccurate Records: Failure to submit could result in incorrect accounting entries.
  • Compliance Issues: Not submitting forms can lead to compliance breaches with institutional policies.

How do I know when to use this form?

This form should be used when any cash or checks require deposit into university accounts. It's essential for maintaining proper financial records within departments.
fields
  • 1. Depositing Cash: Utilize this form anytime cash needs processing.
  • 2. Submitting Check Information: Use this form to provide details of checks deposited.
  • 3. Tracking Deposits: Essential for tracking all types of deposits by the department.

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Cash Receipts Transmittal Form Completion Instructions

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