Collaboration Agreement for Short-Term 4-H Programs
This agreement outlines the roles and responsibilities of parties involved in short-term 4-H programs. It ensures compliance with risk, financial, and program management standards. It facilitates sharing of necessary information for program enrollment and evaluation.
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How do I fill this out?
To fill out this form, you will need to provide contact information for the involved parties, select responsible partners, and ensure compliance with various management guidelines. Carefully review the roles and responsibilities section to understand each party's obligations. Make sure to sign and date the document before submission.
How to fill out the Collaboration Agreement for Short-Term 4-H Programs?
1
Provide contact information for the State 4-H, County Extension, and Partner Organization representatives.
2
Select the responsible partners for each compliance component.
3
Ensure that all roles and responsibilities are clearly understood and agreed upon by all parties.
4
Sign and date the document in the appropriate sections.
5
Submit the completed form to the designated office or representative.
Who needs the Collaboration Agreement for Short-Term 4-H Programs?
1
County Extension Offices needing to formalize collaborations with partner organizations.
2
Partner organizations looking to engage in short-term 4-H programs.
3
State 4-H Representatives coordinating statewide youth development programs.
4
Youth specialists overseeing program implementation and evaluation.
5
Organizations seeking to establish compliant and safe youth development environments.
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What are the instructions for submitting this form?
Submit the completed form to the designated office or representative as specified in the form instructions. This may include sending it via email to extdiversity@iastate.edu, faxing it to the provided number, or mailing it to 2150 Beardshear Hall, 515 Morrill Road, Ames, Iowa 50011. Ensure all necessary signatures and contact information are included before submission.
What are the important dates for this form in 2024 and 2025?
Ensure to submit your form by the relevant program deadlines for 2024 and 2025, typically in early spring for summer programs and early fall for winter programs.
What is the purpose of this form?
The purpose of this form is to establish a clear understanding of the roles and responsibilities of all parties involved in short-term 4-H programs. By outlining these responsibilities, the form helps ensure compliance with risk management, financial policies, and program standards. This collaborative agreement ultimately supports the delivery of a safe, inclusive, and impactful Positive Youth Development 4-H experience.
Tell me about this form and its components and fields line-by-line.
- 1. Contact Information: Includes fields for the State 4-H, County Extension, and Partner Organization representatives' phone, email, and address.
- 2. Program Liability & Risk Management: Specifies the responsible party for screening volunteers and managing program liability and risk.
- 3. Fiscal Management: Outlines responsibilities for managing funds, ensuring compliance with financial policies, and implementing shared marketing strategies.
- 4. Event or Program Management: Details the party responsible for planning, recruiting, registering, marketing, and delivering the program.
- 5. Reporting and Evaluation: Describes the requirements for collecting and reporting program data and administering self-assessment tools.
- 6. Signature: Includes fields for signatures of the Partnering Agency Representative, County Extension Representative, and State 4-H Youth Development Specialist.
What happens if I fail to submit this form?
Failure to submit this form may result in delays or discontinuation of the collaboration for the short-term 4-H program. It could also lead to non-compliance with organizational policies.
- Delay in Program Implementation: Submitting the form late can postpone the start date of the program.
- Non-Compliance with Policies: Not submitting the form may lead to non-compliance with risk management and financial policies.
- Discontinuation of Collaboration: Failure to submit the form can result in the termination of the partnership agreement.
How do I know when to use this form?
- 1. Initiating a New Partnership: When beginning a new collaborative effort for a short-term 4-H program.
- 2. Program Enrollment: To enroll and document participants in the program.
- 3. Risk Management Compliance: To ensure that risk and liability management protocols are followed.
- 4. Financial Management: To manage the program budget and financial compliance.
- 5. Reporting and Evaluation: To collect and report program data and assess the effectiveness of the program.
Frequently Asked Question
How do I fill out the contact information?
Click on the relevant fields to enter the contact details for State 4-H, County Extension, and Partner Organization representatives.
How do I select responsible partners?
Use the checkboxes to select one or more responsible partners for each compliance component.
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Yes, you can make further edits to the document even after signing it, but remember to save and download the final version.
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How do I ensure all required fields are completed?
Review the document carefully to make sure all fields are filled out and all sections are complete before submitting.
Can I download a copy of the filled-out form?
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Where do I submit the completed form?
Submit the completed form to the designated office or representative as specified in the form instructions.
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