IRS Cover Letter for Company Name Change
This file is a template for an IRS cover letter informing the IRS of a company name change. It includes fields for the old and new company names, federal identification number, and contact information. It also provides instructions on how to request confirmation of the name change.
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How do I fill this out?
To fill out this form, you need to provide the old and new company names, your federal identification number, and contact details. Make sure to enclose a copy of your Articles of Amendment. Request confirmation of the name change once the IRS has updated their records.
How to fill out the IRS Cover Letter for Company Name Change?
1
Enter the current date.
2
Specify the IRS service center address based on your state of incorporation.
3
Provide the old and new company names, along with federal identification number if available.
4
Include a copy of the Articles of Amendment evidencing the name change.
5
Request confirmation of the name change and provide contact information for any questions.
Who needs the IRS Cover Letter for Company Name Change?
1
Companies that have recently undergone a name change and need to inform the IRS.
2
Businesses updating their federal identification number information with the IRS.
3
Corporations ensuring that their IRS records are accurate and up-to-date.
4
Legal professionals assisting clients with corporate name changes.
5
Accountants managing the paperwork for business name changes.
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Select the text fields you need to edit and make the necessary changes.
3
Use the signature tool to add your signature, if required.
4
Attach any necessary documents, such as the Articles of Amendment.
5
Save and download the updated document.
What are the instructions for submitting this form?
To submit this form, send it by certified mail with return receipt requested to the appropriate IRS service center based on your state of incorporation. For addresses: Internal Revenue Service, Cincinnati, Ohio 45999 or Internal Revenue Service, Ogden, Utah 84201. Make sure to include a copy of the Articles of Amendment. For additional help, contact an IRS representative or a legal professional.
What are the important dates for this form in 2024 and 2025?
There are no specific submission deadlines for this form, but it is advisable to notify the IRS of your company name change as soon as possible to avoid any discrepancies in your records.
What is the purpose of this form?
The purpose of this form is to notify the IRS of a company name change and request confirmation once their records have been updated. By submitting this form, companies ensure that all communications with the IRS reflect the new corporate name. This helps maintain accurate and up-to-date records with the IRS, avoiding any potential issues in the future.
Tell me about this form and its components and fields line-by-line.
- 1. Date: The current date when the form is being filled out.
- 2. IRS Service Center Address: The address of the IRS service center based on the state of incorporation.
- 3. Old Company Name: The original name of the company before the change.
- 4. New Company Name: The new name of the company after the change.
- 5. Federal Identification Number: The federal identification number of the company, if available.
- 6. Articles of Amendment: A copy of the Articles of Amendment evidencing the name change.
- 7. Confirmation Request: A request for confirmation from the IRS once their records have been updated.
- 8. Contact Information: The contact details for any questions regarding the enclosed form.
What happens if I fail to submit this form?
Failing to submit this form can lead to discrepancies in your IRS records, causing potential issues with tax filings and communications.
- Incorrect Company Records: Outdated records can cause confusion and errors in IRS communications.
- Tax Filing Issues: Incorrect company names on tax filings can lead to processing delays or rejections.
How do I know when to use this form?
- 1. Name Change Notification: Inform the IRS of your company's new name.
- 2. Record Update: Ensure that the IRS records are accurate and up-to-date.
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