Kalamazoo College Credit Card Application Form
The Kalamazoo College Credit Card Application and Employee Agreement outlines the responsibilities and guidelines for cardholders. It details the necessary steps to apply for a purchasing card at Kalamazoo College, ensuring compliance with policies. This document is essential for employees needing to make approved purchases on behalf of the College.
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How do I fill this out?
To fill out the Kalamazoo College Credit Card Application, begin by gathering necessary information such as your College ID and department name. Next, ensure that you have a supervisor who can review and sign the application. Finally, manually print, sign, and submit the completed form as instructed.
How to fill out the Kalamazoo College Credit Card Application Form?
1
Gather the required personal and departmental information.
2
Review the policies outlined in the Purchasing/Credit Card Policy and Procedures Manual.
3
Obtain your supervisor's authorization and signature.
4
Manually print the completed application form.
5
Submit the signed application to the Business Office.
Who needs the Kalamazoo College Credit Card Application Form?
1
Employees applying for a purchasing card for the first time.
2
Supervisors who need to authorize access to purchasing cards.
3
Finance staff responsible for auditing and compliance.
4
Departments requiring a unified purchasing strategy.
5
New hires at Kalamazoo College who will manage purchasing expenses.
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What are the important dates for this form in 2024 and 2025?
Important dates for this form include review deadlines set by the Business Office, typically at the start of each semester. Always refer to the college’s financial calendar for critical submission dates. Stay updated on policy changes that may affect your application and card usage.
What is the purpose of this form?
The purpose of the Kalamazoo College Credit Card Application is to facilitate authorized purchasing on behalf of the College. It outlines the responsibilities of employees in managing expenditures and adhering to financial policies. By completing this form, employees commit to make purchases that benefit the institution while maintaining compliance with established guidelines.
Tell me about this form and its components and fields line-by-line.
- 1. K College ID #: Identification number specific to the employee at Kalamazoo College.
- 2. Name of Cardholder: Full name of the individual applying for the card.
- 3. Last four digits of SS#: Last four digits of the Social Security Number for verification.
- 4. Department name: The name of the department the cardholder belongs to.
- 5. Account Number: Assigned account number for associated college funds.
- 6. E-mail address: Email for correspondence regarding the application.
- 7. Campus phone: Contact number at the campus for the applicant.
- 8. Credit limit: Proposed credit limit that the cardholder requests.
- 9. Name of Supervisor: Full name of the supervisor endorsing the application.
What happens if I fail to submit this form?
Failing to submit this form can lead to delays in obtaining the purchasing card, impacting your ability to make necessary purchases for your department. Additionally, non-compliance may result in disciplinary actions if the card is used improperly without the necessary approvals.
- Delays in Purchase Processing: Without the application, purchases may be held up affecting timely operations.
- Personal Liability: Unauthorized purchases may lead to the individual being personally liable for the expenses incurred.
- Disciplinary Actions: Failure to comply with submission requirements may result in disciplinary measures.
How do I know when to use this form?
- 1. New Employee Applications: New hires requiring a purchasing card for departmental needs.
- 2. Departmental Card Requests: Departments that need to streamline their purchasing process.
- 3. Supervisor Authorizations: Supervisors approving card usage for their team members.
Frequently Asked Question
How can I edit the Kalamazoo College Credit Card Application?
To edit the application, open it in PrintFriendly, use the editing tools to make necessary changes, and download the updated document.
What do I need to fill out this application?
You will need your College ID, department name, email address, and supervisor details.
Can I submit the form online?
Currently, the form needs to be printed and submitted physically after signing.
Is there a deadline for submitting this application?
Please refer to your department's financial guidelines for specific deadlines.
How do I know if my application was approved?
The Business Office will notify you of the approval status after review.
What should I do if my card is lost or stolen?
Contact PNC immediately to report the loss and take further actions.
How can I ensure compliance with purchasing policies?
Review the Purchasing/Credit Card Policy and Procedures Manual thoroughly.
What happens if I make an unauthorized purchase?
You will be held responsible for any unauthorized charges made on the purchasing card.
Can my supervisor deny my application?
Yes, your supervisor has the authority to approve or deny your application.
Where can I find additional resources for using this card?
Consult the Business Office or the Purchasing/Credit Card Policy Manual for more information.
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