Leave Application Form - Thapar Institute of Engineering & Technology
This form is used by faculty and staff of the Thapar Institute of Engineering & Technology to apply for academic or duty leaves. It includes sections for personal details, type and duration of leave, contact information, and official use only remarks. Properly filled forms ensure leave requests are processed efficiently.
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How do I fill this out?
To fill out this form, ensure you provide accurate personal details, specify the type and duration of the leave, and include your contact information. After filling in the necessary fields, sign and date the form before submitting it to the relevant authority. Remember to check that all information is correct to avoid any delays in processing.
How to fill out the Leave Application Form - Thapar Institute of Engineering & Technology?
1
Enter your name, designation, and department/section in the relevant fields.
2
Specify the purpose of your leave and provide your phone or mobile number.
3
Fill in the dates and period for which leave is applied and include any relevant address during outstation leave.
4
Provide details about the arrangement for classes if applicable and sign and date the form.
5
Submit the form to your supervisor or HOD for recommendations and further processing.
Who needs the Leave Application Form - Thapar Institute of Engineering & Technology?
1
Faculty members applying for academic leave to attend conferences or seminars.
2
Staff members requesting duty leave for official work outside the institute.
3
Employees planning to take leave for personal or medical reasons.
4
Researchers needing leave to conduct fieldwork or collaborative projects.
5
Administrative personnel applying for leave for training or workshops.
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2
Use the PDF editor to enter or modify your personal details, leave information, and other required fields.
3
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4
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5
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What are the instructions for submitting this form?
Submit your completed leave application form to your immediate supervisor or HOD for initial review and recommendation. You can either hand over the physical form or send a scanned copy via email to the concerned authority. Once recommended, forward it to the Director's office for final approval. Make sure to keep a digital copy for your records. If applicable, arrange for class substitutes in coordination with your department ahead of time.
What are the important dates for this form in 2024 and 2025?
Ensure to submit the leave application form well ahead of your intended leave dates for smooth processing.
What is the purpose of this form?
This form serves as an official document for applying for leave at the Thapar Institute of Engineering & Technology. It ensures that your leave request is documented and passed through the necessary channels for approval. By efficiently processing leave applications, the institution can maintain record accuracy and workflow consistency.
Tell me about this form and its components and fields line-by-line.
- 1. Name: Your full name as per official records.
- 2. Designation: Your current job title or position within the institution.
- 3. Department/Section: The department or section you are currently assigned to.
- 4. Purpose of Leave: The reason for which you are applying for the leave.
- 5. Phone / Mobile No.: Your contact number for any communication regarding the leave.
- 6. Dates of Leave Applied For: The specific dates for which you are requesting leave.
- 7. Period of Station Leave (If Required): The duration of time you will be away from the station, if applicable.
- 8. Address During Outstation Leave: The address where you will be during your leave, if applicable.
- 9. Details Regarding Arrangement for Classes (If Applicable): Information about any arrangements made for handling classes in your absence.
- 10. Date: The date on which you are applying for the leave.
- 11. Signature of Applicant: Your signature to confirm the authenticity of the application.
- 12. Total leave admissible during the year: The total amount of leave you are entitled to during the year.
- 13. Leave already taken during the year: The amount of leave you have already utilized.
- 14. Leave applied for: The current leave you are applying for.
- 15. Balance Leave: The remaining leave balance after applying for the current leave.
- 16. Office Remarks (If Any): Any remarks or comments by the office regarding your leave application.
- 17. Recommended / Not Recommended, Sanctioned / Not Sanctioned: Official validation or rejection of the leave application.
- 18. Verified by, In Charge / Supervisor / HOD, Sanctioning Authority: Verification and approval by relevant authorities.
What happens if I fail to submit this form?
Failure to submit this form will result in your leave request not being processed, which may lead to unauthorized leave. Ensure timely submission to obtain the necessary approvals.
- Unauthorized Leave: Taking leave without approval can be marked as unauthorized absence.
- Pay Deductions: Failure to get leave approved may result in deductions from your salary.
- Disciplinary Action: Repeated failure to submit leave applications timely may lead to disciplinary measures.
How do I know when to use this form?
- 1. Academic Leave: When attending conferences, seminars, or further studies.
- 2. Duty Leave: For official work outside the institute.
- 3. Medical Leave: When taking leave for health reasons.
- 4. Personal Leave: For personal matters that require time off.
- 5. Training Leave: To attend training or workshops.
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What fields need to be filled out in the form?
Fields including personal details, type and duration of leave, purpose and contact information need to be filled out.
Can I use this form for different types of leaves?
Yes, this form is suitable for both academic and duty leaves.
Who needs to approve the form?
The completed form needs to be approved by your supervisor or HOD and then sanctioned by the Director.
Can I arrange for classes during my leave using this form?
Yes, there is a section in the form for specifying details regarding class arrangements during your leave.
How do I submit the form after filling it out?
Submit the form to your supervisor or HOD for getting recommendations and then to the Director for final approval.
What happens if I fail to submit the form?
If the form is not submitted, your leave request may not be processed, leading to potential disapproval or unauthorized leave.
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