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New York Student Records Request Form

This form is essential for students seeking to obtain their permanent records from the New York State Education Department. It details how to request records from the Bureau of Proprietary School Supervision. Ensure to fill it out completely to facilitate a smooth retrieval process.

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How do I fill this out?

To fill out the Student Records Request form, begin by providing all the requested information accurately. Ensure you include your personal identification details and past school information. Double-check your entries before submitting to avoid errors.

How to fill out the New York Student Records Request Form?

1
Begin with your current and previous student name.
2
Enter your Social Security Number or the last four digits.
3
Fill in your date of birth and current home address details.
4
Provide information about the school you attended and program details.
5
Sign and date the form before submission.

Who needs the New York Student Records Request Form?

1
Former students needing records for further education.
2
Employers requiring verification of educational credentials.
3
Individuals applying for professional licenses that demand proof of education.
4
Students seeking to transfer credits to a different institution.
5
Citizens requiring documentation for personal records or legal matters.

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1
Open the Student Records Request form in PrintFriendly.
2
Use the editing tools to modify any fields as needed.
3
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4
Save your changes and prepare for further actions.
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What are the instructions for submitting this form?

What are the important dates for this form in 2024 and 2025?

What is the purpose of this form?

Tell me about this form and its components and fields line-by-line.

What happens if I fail to submit this form?

How do I know when to use this form?

What are the instructions for submitting this form?

To submit the Student Records Request Form, send it to the New York State Education Department at the address 89 Washington Avenue - 560EBA, Albany, New York 12234. Alternatively, you may email the completed form and necessary documents to BPSSStudentRecordsRequest@nysed.gov. Ensure to follow up on your request if you do not receive confirmation within sixty days.

What are the important dates for this form in 2024 and 2025?

Ensure that you send your Student Records Request Form well in advance of application deadlines for schools or jobs requiring educational verification. If you need records for a specific program or application in 2024, plan to submit your request by early September to allow processing time. For 2025, consider similar timelines to avoid delays.

What is the purpose of this form?

The purpose of the Student Records Request Form is to provide individuals with a structured method to obtain their educational records from accredited schools in New York. It supports educational continuity by allowing former students to verify their academic achievements. By ensuring all personal information is accurately documented, the form aids the New York State Education Department in efficiently processing requests.

Tell me about this form and its components and fields line-by-line.

The form consists of various fields to collect essential information for processing the records request.

1. Current Student Name: The name you currently go by.
2. Student Name AT TIME OF ATTENDANCE: Your name during the enrollment period.
3. Social Security Number: Your social security number or the last four digits.
4. Date of Birth: Your date of birth.
5. Current Home Address: Your current residential address.
6. School Name: The name of the school you attended.
7. Phone Number: Your contact phone number.
8. EMAIL ADDRESS: Your email for communication.
9. Title of Program: The course of study you undertook.
10. Approximate Dates Attended: Your start and end dates of attendance.
11. Graduated?: Your graduation status.

What happens if I fail to submit this form?

If the Student Records Request Form is not submitted, you may experience delays in receiving your educational records. Without this form, the Bureau of Proprietary School Supervision cannot process your request. Consequently, this may hinder your ability to apply for jobs or further education that require proof of your academic history.

Delayed Access: Without submission, you cannot obtain your records timely.
Job Applications: Missing records may disqualify you from job opportunities.
Educational Transitions: Lack of records may prevent smooth transfers to new educational institutions.

How do I know when to use this form?

You should use this form when you need to obtain your records for employment, further education, or personal verification. This form is essential when the educational institution you attended has closed down. It is also useful when you are applying for licenses or grants that require proof of your educational qualifications.

1. Transferring Schools: When you need documentation to facilitate your transition to another school.
2. Job Verification: For employers to confirm your educational background.
3. Professional Licensing: To meet requirements for licenses that require proof of education.

Frequently Asked Question

How do I access the Student Records Request form?

You can access the form directly from our website and open it for editing.

Can I save my progress while editing?

While you cannot save files directly on the platform, you can download your edits anytime.

What information do I need to fill out?

You need to provide your name, social security number, birth date, and educational details.

How long does it take to process the request?

BPSS typically processes requests within thirty business days.

What if my school is still open?

If your school is operational, you should reach out to them directly for your records.

Is there a fee to obtain my records?

There are no fees associated with the request for student records.

How can I check the status of my request?

You will be notified by letter or email regarding the status of your request.

Can someone else submit this form on my behalf?

Yes, but they will need a signed authorization letter from you.

What documents should I attach?

You should include photocopies of transcripts, diplomas, or certificates.

What do I do if my records are incomplete?

You may request a follow-up on the status and inquire about missing documents.