Non-Employee and Student Reimbursement Form
This form is designed for non-employees and students at the University of Miami to request reimbursement for expenses incurred on behalf of the university. It allows for submission of documentation including receipts and related information necessary for processing. The reimbursement covers various categories such as airfare, lodging, and per diem for eligible activities.
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How do I fill this out?
Filling out the form is straightforward. Ensure that you have all necessary documentation ready for submission. Follow the steps outlined in the form for accurate completion.
How to fill out the Non-Employee and Student Reimbursement Form?
1
Gather all necessary receipts and documents.
2
Fill in the payee's information accurately.
3
Select the appropriate reimbursement category.
4
Review the entries for correctness.
5
Submit the form with attached documents.
Who needs the Non-Employee and Student Reimbursement Form?
1
University of Miami students who have incurred expenses for club activities.
2
Non-employees traveling on behalf of the university for business-related tasks.
3
Program Managers overseeing activities that require expense reimbursements.
4
Cost Center Managers approving and validating reimbursement requests.
5
Any individual who needs reimbursement for expenses incurred due to university-related functions.
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What are the instructions for submitting this form?
To submit this form, complete all required fields accurately and attach necessary receipts and documentation. Email the completed form along with attachments to the specified UM contact. You can also submit the form through the university's designated online submission portal for quicker processing.
What are the important dates for this form in 2024 and 2025?
There are no specific deadlines for this form; however, it is advisable to submit your requests promptly following the incurred expenses. Ensure all documents are attached for smoother processing.
What is the purpose of this form?
The purpose of this form is to provide a standardized method for non-employees and students to request reimbursement for expenses incurred while supporting University of Miami functions. It facilitates transparency and accountability in financial dealings associated with university activities. With accurate submissions, reimbursements are processed efficiently to uphold the integrity of university financial practices.
Tell me about this form and its components and fields line-by-line.
- 1. Payee Name: The name of the individual or organization to be reimbursed.
- 2. Address: Payee's address, limited to U.S. domestic only.
- 3. Driver Worktag: Number associated with the program, grant, gift, or project funding the reimbursement.
- 4. Business Purpose: Reason for reimbursement related to university activities.
- 5. Expense Items: Details of each expense incurred, including description and amount.
What happens if I fail to submit this form?
If you fail to submit the form, reimbursement requests may not be processed, leading to delays in receiving funds. Missing submissions can create confusion and potential financial strain.
- Delayed Reimbursement: Without timely submission, reimbursement may be delayed indefinitely.
- Financial Strain: Failure to submit can lead to out-of-pocket expenses that are not reimbursed.
- Loss of Documentation: Important receipts and documents may be lost if not submitted promptly.
How do I know when to use this form?
- 1. Travel Expenses: To submit expenses incurred during official travel for university-related purposes.
- 2. Event Expenses: For costs associated with hosting or participating in university events.
- 3. Project Expenses: When expenses are incurred as part of specific projects funded by grants or gifts.
Frequently Asked Question
Who can use the Non-Employee and Student Reimbursement Form?
This form is for University of Miami students and non-employees submitting expense reimbursements.
What types of expenses can be reimbursed?
Expenses such as airfare, lodging, per diem, and student club activities can be reimbursed.
What documents are needed for submission?
You will need receipts and any additional documents related to your expenses.
How do I track the status of my reimbursement?
Contact your UM Contact with your reference number to check your reimbursement status.
Can I submit the form online?
Yes, you can submit the form online via the specified webpage.
What if I have an international payee?
Include 'Request address change' in the Business Purpose field and attach documentation.
Is there a maximum number of expense items I can submit?
Yes, up to ten expense items can be submitted per form.
How can I get help if I'm having trouble?
Contact the IT Service Desk for support at 305-284-6565 or via email.
What happens after I submit the form?
You will receive a confirmation email with a reference number.
Is there a deadline for submitting this form?
Be sure to submit your reimbursement requests within the required timeframe as specified by university policy.
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