NYS-45 Quarterly Combined Withholding and Wage Return
The NYS-45 form is essential for New York employers to report combined withholding, wage information, and unemployment insurance return for employees. It provides detailed instructions on reporting remuneration, taxes due, and employee wages for a specific quarter. Completing this form accurately ensures compliance with state regulations and helps avoid potential penalties.
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How do I fill this out?
To fill out the NYS-45 form, start by marking the appropriate quarter and entering the year. Next, provide your UI Employer registration number and Withholding identification number. Finally, ensure to enter accurate employee wage information and tax withholdings.
How to fill out the NYS-45 Quarterly Combined Withholding and Wage Return?
1
Identify the correct quarter for reporting.
2
Enter your employer registration and identification numbers.
3
Report the total remuneration paid this quarter.
4
Calculate taxes due and any credits from previous quarters.
5
Sign and submit the form with the required remittance.
Who needs the NYS-45 Quarterly Combined Withholding and Wage Return?
1
Employers in New York State need this form for reporting taxes on employee wages.
2
Payroll professionals use this form to ensure compliance with state withholding requirements.
3
Accountants may require this form for accurate financial documentation and reporting.
4
Businesses with seasonal employees must file this form to report on specific hiring periods.
5
Tax preparers need this for preparing and filing annual tax returns for clients.
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What are the instructions for submitting this form?
To submit the NYS-45 form, you can either send it via postal mail to NYS EMPLOYMENT, CONTRIBUTIONS AND TAXES, PO BOX 4119, BINGHAMTON NY 13902-4119, or submit it online depending on state guidelines. Ensure that the form is signed and all information is accurate before submission. For any inquiries, you can email the Tax Department or call their office for assistance.
What are the important dates for this form in 2024 and 2025?
For the NYS-45 in 2024, the due dates are April 30th for the first quarter, July 31st for the second quarter, October 31st for the third quarter, and January 31st for the fourth quarter. In 2025, the deadlines will follow the same schedule. Employers must ensure timely submissions to avoid penalties.
What is the purpose of this form?
The primary purpose of the NYS-45 form is to provide a means for New York State employers to report the combined withholding taxes on wages paid to their employees, along with unemployment insurance contributions. This ensures that all relevant taxes are paid accurately and on time, conforming to state regulations. Proper completion of this form is essential for maintaining compliance and preventing any potential legal issues.
Tell me about this form and its components and fields line-by-line.
- 1. UI Employer Registration Number: The unique identifier assigned to your organization for unemployment insurance purposes.
- 2. Withholding Identification Number: The number assigned for reporting state tax withholdings.
- 3. Employee Social Security Number: The unique number assigned to each employee for tax purposes.
- 4. Total Remuneration Paid: The sum of all wages paid to employees during the reporting quarter.
- 5. Taxes Withheld: Total amount of state and local taxes withheld from employees' wages.
What happens if I fail to submit this form?
Failure to submit the NYS-45 form can lead to penalties and interest charges from the state tax authority. Additionally, they may suspend your employer registration, making it difficult for you to operate within legal parameters. Regular compliance is essential to maintain good standing and avoid any disruptions.
- Penalties: Fines imposed for late or incorrect filing of the NYS-45 form.
- Suspension of Registration: Potential loss of your employer registration, affecting your ability to hire or retain employees.
- Interest Charges: Accrued interest on any unpaid taxes resulting from late submissions.
How do I know when to use this form?
- 1. Quarterly Reporting: To report employee wages and taxes for a specified quarter.
- 2. Tax Compliance: To ensure compliance with New York State tax regulations.
- 3. Seasonal Employment: To report wages paid to seasonal employees effectively.
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What if I have more than five employees?
In that case, you should complete Form NYS-45-ATT for additional wage reporting.
How do I ensure accurate tax reporting?
Review the instructions and check all calculations before submitting the form.
What should I do if I make a mistake on the form?
You can easily edit the PDF and correct any errors before saving.
Are there guidelines for seasonal employers?
Yes, seasonal employers should mark the appropriate boxes on the form to reflect their hiring periods.
Is there customer support for assistance?
Yes, you can access support through our help section for guidance on form completion.
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