Photo Request Form for University Media Relations
This Photo Request Form is essential for scheduling photography services from the University & Media Relations team. It guides users through the necessary details required for a successful photo shoot. Ensure to provide accurate information to facilitate timely processing of your request.
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How do I fill this out?
To fill out this form, start by providing your contact information including your name, department, and email address. Clearly indicate the date and time of your photo shoot and provide detailed descriptions of the type of photos you need. Make sure to submit your request in advance based on the service hours indicated.
How to fill out the Photo Request Form for University Media Relations?
1
Start by entering your contact details.
2
Specify the date and time for the photo shoot.
3
Describe the types of photos needed.
4
Indicate the location for the photo shoot.
5
Submit the form at least three to seven days in advance.
Who needs the Photo Request Form for University Media Relations?
1
Department heads needing promotional materials for events.
2
Event coordinators organizing official functions and requiring documentation.
3
Faculty members wishing to capture classroom or campus activities.
4
Students involved in clubs or organizations wanting to promote their events.
5
Media relations personnel needing high-quality images for publications.
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What are the instructions for submitting this form?
To submit the photo request form, complete all required fields and ensure all information is accurate. Email the completed form to University & Media Relations or fax it to 520-7933. If you have any further inquiries, you can call the office at 520-7568 for assistance.
What are the important dates for this form in 2024 and 2025?
Important dates for photo requests in 2024 and 2025 may vary based on university events and deadlines. Please check the academic calendar for specific dates relevant to your department. Submit your requests early to ensure availability.
What is the purpose of this form?
The purpose of this form is to facilitate organized requests for photography services at the university. By providing a structured format, it ensures that all relevant details are captured for each photo shoot. This helps the University & Media Relations team plan and allocate resources effectively.
Tell me about this form and its components and fields line-by-line.
- 1. Date of Request: The date when the request for photos is submitted.
- 2. Date Photos Needed: The specific date the photos are required.
- 3. Person Requesting Photos: The name of the individual submitting the request.
- 4. Department: The department associated with the photo request.
- 5. Phone #: Contact number for the requester.
- 6. Email: Email address for communication regarding the request.
- 7. Contact Person at Photo Shoot: The person who will be available at the photo shoot.
- 8. Date and Time of Photo Shoot: The scheduled time for taking the photos.
- 9. Location of Photo Shoot: Where the photo shoot will take place.
- 10. Description of Photos: Specifics of the photos to be taken.
- 11. Intended Purpose: How the photographs will be used.
- 12. Special Requests: Any additional requests related to the photo shoot.
What happens if I fail to submit this form?
If the photo request form is not submitted, it can result in missed opportunities to capture important moments at events. Furthermore, it may disrupt the planning process for media relations personnel. Always ensure to submit the form before the deadlines indicated.
- Missed Events: Failure to submit on time may lead to missing key events that require documentation.
- Delayed Processing: Not submitting the form can delay the consideration of your photography needs.
- Increased Workload: Last-minute requests can create unnecessary pressure on media relations staff.
How do I know when to use this form?
- 1. Event Documentation: Use the form to document university events requiring photography.
- 2. Promotional Material: Request photos for creating promotional materials or announcements.
- 3. Research or Project Needs: Utilize the form for academic or project-related photography needs.
Frequently Asked Question
How can I submit the photo request form?
You can submit the form electronically via email to University & Media Relations or fax it to the designated number.
What details are necessary for completing the form?
Be sure to include your contact information, the date of the photo shoot, and specific details about the photos you require.
Is there a deadline for submitting photo requests?
Yes, requests for weekday shoots should be made at least 3 days in advance, and 7 days for evening or weekend shoots.
Can I edit the form after submitting?
Once submitted, you may need to fill out a new form if any changes are required.
What should I do if my request is not confirmed?
If you do not receive a confirmation, please reach out to the Office of University & Media Relations.
Are there any costs associated with requesting photos?
For detailed cost information, you should contact the University & Media Relations office directly.
What formats will the final photos be provided in?
Photos will be provided electronically, mainly through email, or may be accessible via an online photo bank.
Can I request specific photographers?
You can specify your preference in the special requests section of the form.
What if I need to cancel my photo request?
Please contact the University & Media Relations office as soon as possible to inform them of any cancellations.
How can I track my photo request status?
You can inquire about the status of your request by contacting the office directly during business hours.
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