Radford University International Travel Registration
The International Travel Registration Form is essential for students, faculty, and staff involved in university-supported group travel. It ensures compliance with university policies and provides necessary health insurance coverage. Complete this form to register your group and facilitate your travel experience.
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How do I fill this out?
To fill out this form, start by providing basic information about your group. Next, enter details about the event including its purpose, location, and dates. Finally, ensure that all required documentation is attached before submission.
How to fill out the Radford University International Travel Registration?
1
Gather all necessary information about the group and event.
2
Complete the form with accurate details about participants.
3
Attach copies of passports, event itineraries, and student rosters.
4
Include contact information for the group leader.
5
Submit the completed form along with the required documents.
Who needs the Radford University International Travel Registration?
1
Students traveling as part of a university group need this form to ensure their travel is registered.
2
Faculty members leading international trips require this form to comply with university policies.
3
Staff accompanying students on abroad trips must fill out this form to register their travel plans.
4
Athletic teams participating in international events need this registration for insurance and documentation.
5
Individuals attending conferences abroad as part of a university group must complete the form to ensure their health coverage.
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What are the instructions for submitting this form?
To submit this form, ensure all fields are completed and required documents are attached. You can submit it via email to Sara Coulson at scoulson4@radford.edu. Make sure to follow any additional submission guidelines provided by the McGlothlin Center for Global Education and Engagement.
What are the important dates for this form in 2024 and 2025?
The important dates for the form submission in 2024 include the following: January 10 for Spring travel groups, May 15 for Summer travel groups, and September 5 for Fall travel groups. In 2025, similar deadlines apply following the same schedule.
What is the purpose of this form?
The purpose of the International Travel Registration Form is to ensure that all university-supported international activities comply with established guidelines. This form helps to track participants, document travel plans, and provide necessary health insurance coverage. It is essential for maintaining accountability and safety while individuals are abroad on university-related activities.
Tell me about this form and its components and fields line-by-line.
- 1. Name of Event: Title of the event the group is attending.
- 2. City and Country: Location where the event will take place.
- 3. Dates of Event: Scheduled dates for the event.
- 4. Group Leader: Name of the faculty/staff/student leader overseeing the group.
- 5. Lodging Information: Details of where the group will stay during the event.
- 6. Emergency Contact Information: Name and contact details of someone to reach in case of urgency.
What happens if I fail to submit this form?
Failure to submit this form may result in unresolved travel plans and lack of health insurance coverage for participants. It is vital that all requirements are met to ensure safety and compliance. Groups that do not register may face restrictions on university-supported travel.
- Unregistered Travel Plans: Participants may travel without proper registration, affecting liability.
- Lack of Insurance Coverage: Without registration, students might not receive essential health insurance.
- Difficulties in Emergency Situations: In emergencies, unregistered individuals may not receive timely assistance.
How do I know when to use this form?
- 1. When traveling abroad for community service.: Participation in volunteer projects internationally requires this registration.
- 2. For attending conferences or training sessions.: Any official university conferences abroad must have this form submitted.
- 3. When representing the university in athletic events.: Athletic teams must register their travel groups for participation in international games.
Frequently Asked Question
How do I start filling out the form?
Begin by entering the required group details in the designated fields.
What documents do I need to attach?
You need to attach copies of passports, a roster of students, and the group's itinerary.
Can I edit the PDF after it is saved?
Yes, you can revise your document anytime using PrintFriendly's editing tools.
Is it possible to share the PDF with others?
Absolutely, after editing you can share the PDF via email or direct links.
How can I ensure my form is submitted correctly?
Double-check that all fields are filled and attachments are included before submission.
What if I need help while filling out the form?
You can find helpful tips and guidance on the webpage to assist you.
What should I do if I make a mistake?
You can easily edit the form again within PrintFriendly before the final save.
How do I know if my submission was successful?
Confirmation details will be provided once you submit your form correctly.
Is there a limit to the number of participants I can register?
No, you can register as many participants as required for your group.
Can I submit the form online?
Yes, the form can be submitted directly through the provided email or online submission options.
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