Request for Payment to an Individual Form
This form is utilized for requesting payments to individuals who are not current employees of Northwestern University. It serves as a guide to assist in determining the appropriate payment type and classification for non-contractors. Complete this form to ensure accurate processing of payment requests.
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How do I fill this out?
To fill out the Request for Payment to an Individual form, start by entering the individual's name and citizenship status in the designated fields. Next, provide the service details including the department and service dates. Finally, certify and submit the form according to the instructions provided for either U.S. citizens or non-residents.
How to fill out the Request for Payment to an Individual Form?
1
Enter the individual's name and citizenship status.
2
Provide service details such as department and service dates.
3
Select the non-contractor payment type if applicable.
4
Certify the information provided in the form.
5
Submit the form as per the instructions for the individual's citizenship status.
Who needs the Request for Payment to an Individual Form?
1
Department heads needing to request payments for guest speakers.
2
Administrative staff responsible for processing reimbursements.
3
HR personnel needing to classify individuals as contractors.
4
Researchers needing funding for outside services.
5
Anyone requiring payment for non-service related prizes or awards.
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What are the instructions for submitting this form?
To submit this form, complete all required fields and ensure accuracy of the provided information. For U.S. citizen residents, accompany the form with a W-9 and submit it through the NU Portal. For non-residents, include it in the Payment Packet for Non-Resident Independent Contractors and send it to the Payroll Office.
What are the important dates for this form in 2024 and 2025?
Important dates related to this form include submission deadlines for payment requests, which typically align with fiscal year timelines. Ensure forms are submitted by the designated approval dates each quarter. Check with your department for specific deadlines related to funding and compensation.
What is the purpose of this form?
The purpose of this form is to formally request payment for services rendered by individuals who are not university employees. It guides requestors through the process of determining the appropriate payment classification, ensuring compliance with federal and state tax laws. By using this form, departments can streamline the payment process and avoid potential delays.
Tell me about this form and its components and fields line-by-line.
- 1. Individual to be Paid: Name, citizenship status, service details.
- 2. Requestor's Information: Details about the requestor, including name and contact information.
- 3. Non-Contractor Payment: Payment type options and certification of information.
- 4. Independent Contractor Determination: Questions to assess the employment relationship.
- 5. Final Determination: Classification and payment process instructions.
What happens if I fail to submit this form?
If the form is not submitted correctly, payment requests may be delayed. Incomplete or inaccurate forms can lead to processing errors, which can cause frustrations and additional administrative work.
- Processing Delays: Incomplete submissions can significantly delay the payment process.
- Compliance Issues: Incorrect information may lead to compliance challenges with regulatory guidelines.
- Increased Administrative Burden: Errors may require additional paperwork and corrective actions.
How do I know when to use this form?
- 1. Guest Speakers: For inviting speakers or performers without established vendor codes.
- 2. Consultants: When hiring experts for specific engagements or projects.
- 3. Reimbursements: Processing reimbursements for out-of-pocket expenses.
- 4. Research Participants: Compensating individuals participating in research studies.
- 5. Service Providers: For payments to individuals providing one-time services.
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What types of payments can this form be used for?
The form can be used for various non-employee payments such as honorariums, reimbursements, or other services.
Is this form only for U.S. citizens?
No, the form caters to both U.S. citizens and non-residents for tax purposes.
Who should I contact if I have questions about filling out the form?
For assistance, you can contact the Human Resources Compensation office.
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What if I encounter issues when filling out the form?
You can reach out to HR or Accounting Services for any difficulties you may face.
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