Minnesota State Construction Change Order Instructions
This document provides a step-by-step guide for Project Managers, Owners Representatives, Architects/Engineers, and Contractors or Construction Managers to prepare and process a Construction Change Order, including the required forms and their specific uses.
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How do I fill this out?
To fill out this form, you'll first need to initiate the process in e-Builder. You'll then need to upload the necessary documents, fill out the required fields on the Change Order template, and follow the steps to get the appropriate approvals and signatures.
How to fill out the Minnesota State Construction Change Order Instructions?
1
Initiate the Change Order process in e-Builder.
2
Upload approved Proposal Requests (PRs) and Construction Change Directives (CCDs).
3
Complete the required fields on the Change Order template using the provided guidelines.
4
Circulate the Change Order for review and signatures.
5
Save and submit the signed Change Order.
Who needs the Minnesota State Construction Change Order Instructions?
1
Project Managers - They need to process Construction Change Orders accurately and efficiently.
2
Owner's Representatives - They need to review and approve changes to construction projects.
3
Architects/Engineers - They need to initiate and sign Change Orders.
4
Contractors or Construction Managers - They need to track and include changes in their payment applications.
5
Regulatory Bodies - They require updated documentation for compliance and record-keeping.
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What are the instructions for submitting this form?
To submit this form, complete all required fields and obtain the necessary signatures. Upload the signed document to the e-Builder for final processing. For additional assistance, contact your project coordinator or email support@builder.com. To submit via fax, send to 123-456-7890, or mail to: Minnesota State Construction, 456 University Ave, Suite 123, St. Paul, MN 55101.
What are the important dates for this form in 2024 and 2025?
Keep track of contract deadlines and ensure all Change Orders are processed well before the project's Substantial Completion date.
What is the purpose of this form?
The purpose of this form is to provide a standardized process for documenting and authorizing changes to construction projects. This ensures that any deviations from the original contract scope are properly reviewed, approved, and recorded. Utilizing this form helps manage project timelines, budgets, and quality control effectively.
Tell me about this form and its components and fields line-by-line.
- 1. Contract Number: Copy from the original contract.
- 2. Project Name: Same as on the contract.
- 3. Location: Specify the College/University and campus.
- 4. Contractor Details: Include name, address, phone, contact, and email.
- 5. Change Order Number: Assign a number to the Change Order.
- 6. Date: Enter the date of the Change Order.
- 7. Description of Original Project Scope: Provide a brief description of the original project scope.
- 8. Summary of Changes: Briefly summarize what and why the scope of work is being changed.
- 9. Reference PR or CCD: Insert reference PR or CCD number, description, and cost.
- 10. Impact on Substantial Completion: Identify the impact on Substantial Completion using the drop-down options.
- 11. Contract Sum Amounts: Insert original and adjusted contract sum amounts.
What happens if I fail to submit this form?
If you fail to submit this form, there could be delays in project timelines, budget overruns, and gaps in documentation.
- Project Delays: Failure to submit can result in delays to the Substantial Completion date.
- Budget Overruns: Unapproved changes can lead to unexpected costs.
- Documentation Gaps: Inadequate documentation can affect project tracking and compliance.
How do I know when to use this form?
- 1. Scope Changes: When there is a deviation from the original project scope.
- 2. Cost Adjustments: When changes affect the project budget either positively or negatively.
- 3. Timeline Adjustments: When the project's Substantial Completion date is impacted.
- 4. Regulatory Changes: When changes are required due to new regulations or compliance.
- 5. Owner Directives: When the owner mandates changes to the project.
Frequently Asked Question
How do I initiate the Change Order process?
Initiate the process in e-Builder by uploading the necessary documents and starting the C02-1 process.
What documents do I need to upload?
You need to upload approved Proposal Requests (PRs) and Construction Change Directives (CCDs).
How do I fill out the Change Order form?
Follow the provided guidelines to complete the required fields on the Change Order template and circulate it for review and signatures.
Can I edit the form online?
Yes, you can use PrintFriendly's PDF editor to make necessary changes directly online.
How do I sign the document?
Use the signature tool on PrintFriendly to add your signature electronically and save the signed PDF.
How can I share the completed form?
Share the form via email or generate a shareable link using PrintFriendly's sharing options.
What should I do if there are more PRs or CCDs?
You can add additional rows to the table in the Change Order form to include more PRs or CCDs.
How do I calculate the Total Change?
The Total, Sub-total, and TOTAL CHANGE will be automatically calculated in the form's table.
What information do I need for the Change Order template?
You need the contract number, project name, location, contractor details, Change Order number, and date.
Who needs to review and sign the Change Order?
The Change Order needs to be reviewed and signed by the A/E or OR consultant, then the Contractor or CM, and finally by the Project Manager.
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